HR/ ADMIN ASSISTANT

Key Responsibilities

A. Human Resources – Payroll Assistance

• Assist in preparing and processing payroll.
• Check and consolidate daily time records, attendance, overtime, undertime, and other payroll-related information.
• Maintain accurate employee attendance and payroll records.
• Coordinate with the HR team and department heads regarding attendance discrepancies and payroll concerns.
• Assist in preparing payroll reports and other HR-related documents.

B. Administrative – Inventory Monitoring

• Monitor and record the inventory of finished goods, raw materials, and packaging materials.
• Maintain accurate inventory records and update inventory monitoring sheets or systems.
• Record material receipts, issuances, transfers, and other inventory movements.
• Conduct regular physical inventory counts and reconcile actual stocks against recorded balances.
• Coordinate with the production, warehouse, and purchasing teams regarding stock levels and inventory discrepancies.
• Prepare inventory reports and immediately report shortages, discrepancies, or potential stock issues to the concerned personnel.

Qualifications

• Graduate of any business-related course, Human Resources Management, Accountancy, or a related field; relevant experience may also be considered.
• With experience in payroll assistance, timekeeping, inventory monitoring, or administrative work is an advantage.
• Proficient in Microsoft Excel and Google Sheets.
• Knowledge of inventory records, stock monitoring, and basic payroll processes is an advantage.
• Highly organized, detail-oriented, and accurate in handling records and figures.
• Trustworthy and able to maintain the confidentiality of employee and company information.
• Willing to work in a cosmetics manufacturing environment.
• Able to coordinate effectively with different departments.
• Office Location: California Village, Barangay San Bartolome, Novaliches, Quezon City