HR Admin Assistant

Job Title: HR Admin Assistant

Job Summary

The HR Admin Assistant provides comprehensive administrative support to ensure the efficient day-to-day operations for all of our employees in Mexico. This role supports managers and employees through a wide range of organizational and communication-related tasks, and works closely with our international teams. The position requires the handling of confidential and time-sensitive information with a high level of professionalism and discretion. The role also supports HR administration and helps ensure that employee processes comply with Mexican labor law.

The HR Admin Assistant demonstrates strong written and verbal communication skills, ensures accuracy and quality in every task, and consistently meets deadlines. This role may coordinate or guide the work of others and relies on experience, sound judgment, and initiative to plan and accomplish objectives. The position reports to a manager or Department Head.

Key Responsibilities

• Provide administrative support related to HR matters and employee documentation
• Support HR processes in line with Mexican labor law (Ley Federal del Trabajo), including employment contracts, onboarding and offboarding documentation, and employee files
• Assist with payroll inputs and statutory benefits and obligations, such as IMSS, INFONAVIT, vacation, aguinaldo, and PTU
• Help keep the workplace compliant with STPS requirements, including NOM-035 (psychosocial risk factors)
• Maintain and update internal contact lists
• Provide general administrative support to visitors and internal stakeholders
• Conduct research and prepare reports and presentations as required
• Manage and prioritize multiple projects simultaneously
• Support administrative staff development by sharing relevant information and learning opportunities
• Contribute to team objectives by accomplishing related tasks as needed
• Handle sensitive and confidential information with discretion
• Record accurate minutes during meetings
• Receive, sort, and distribute incoming correspondence
• Manage and coordinate staff appointments and schedules
• Maintain updated employee records, including holiday and birthday tracking
• Convert, update, and reformat manuals while ensuring brand consistency
• Support administrative operations for all Mexico-based employees, including coordination with local vendors and service providers as needed

Requirements

• Must be based in Puebla, Mexico, or the surrounding area. This is currently a remote role; a hybrid setup may be introduced in the future.
• Fluent in Spanish; good command of English (written and verbal)
• Solid knowledge of Mexican labor law (Ley Federal del Trabajo) and local HR practices, including IMSS, INFONAVIT, and SAT requirements
• Experience in HR administration or payroll support in Mexico is a strong advantage
• Proven experience as an administrative assistant or in a similar role
• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• High school diploma or equivalent; college degree preferred

Top Skills & Proficiencies

• Mexican Labor Law Knowledge
• HR Administration
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Teamwork
• Discretion and Judgment
• Patience

Job Type: Full-time

Pay: $9,540.35 - $15,000.00 per month

Work Location: Hybrid remote in Puebla, Pue. (Município de Puebla)