HR Admin Associate (Fixed-Term)

The HR Admin Associate provides administrative support for HR and Admin functions, focusing on procurement processing, inventory management, employee engagement logistics, and HR communications. The role ensures efficient handling of PRs, monitoring of supplies (including uniforms and PPEs), and smooth execution of engagement activities.

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Key Responsibilities

Procurement & PR Monitoring

• Facilitate Purchase Requests (PR) for all HR and administrative requirements (office supplies, uniforms, PPEs, engagement needs, etc.)
• Handle PR monitoring and tracking, ensuring timely status updates from request to delivery
• Maintain organized procurement records and documentation

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Inventory Management (Uniforms, PPEs, Supplies)

• Maintain and monitor inventory of:

  • Safety shoes
  • Uniforms
  • Personal Protective Equipment (PPEs)
  • Other HR/Admin supplies

• Track issuance and replenishment of items

• Ensure proper documentation of released and available stocks

• Conduct periodic inventory checks and reporting

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Financial Processing

• Process cash advances for employee engagement activities
• Prepare and ensure timely and accurate liquidation with complete supporting documents
• Maintain proper filing of receipts and expense reports

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Employee Engagement Support

• Provide administrative and logistical support for employee engagement activities

• Perform legwork and on-ground execution, including:

  • Event setup and decorations
  • Preparation of materials and supplies
  • Coordination of logistics (venue, food, equipment)
  • Printing of event collaterals (certificates, signages, tarpaulins)

• Coordinate with vendors and stakeholders to ensure smooth implementation

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HR Communications & Clerical Support

• Create and design HR announcements using Canva
• Assist in dissemination of company announcements
• Perform clerical tasks such as filing, documentation, and reporting
• Maintain organized HR and Admin records