HR Admin Associate (project-based)

Lay Bare Waxing Philippines Inc. is the Philippines' first-ever unwanted hair removal specialist. We are a chain with over 150 locations nationwide and continue to look to grow our 5 existing brands making the experience more comfortable and affordable for our clients. Our team is young, dynamic, and constantly innovating to ensure the maximum value for our stakeholders and prioritizes customer experience above all else.

Role Description

The purpose of HR Admin Associate is to provide efficient and reliable administrative support to the HR Department by maintaining accurate employee records and HR data, facilitating employee-related administrative services, coordinating HR activities and communications, and supporting engagement and retention initiatives.

The role ensures that HR processes, documentation, and employee requests are properly coordinated, timely, accurate, and handled with confidentiality.

Duties and Responsibilities

HR Records & Data Management -

• Maintain accurate and updated employee records, including personal information, employment documents, and other HR-related files.
• Monitor the completeness, filing, and retrieval of employee 201 files and follow up on missing or incomplete documents.
• Update and maintain HR trackers, databases, and HRIS records, ensuring consistency and accuracy of employee information.
• Maintain records of employee movements, including new hires, transfers, promotions, salary adjustments, leaves, and separations.
• Provide accurate HR data and reports for audits, management review, and other operational requirements while ensuring confidentiality.

Administrative Operations & Resource Management -

• Provide day-to-day administrative support to ensure the smooth and efficient operations of the HR Department.
• Manage and organize HR forms, templates, supplies, files, and other departmental resources, including monitoring inventory and replenishment.
• Coordinate administrative requirements for HR meetings, activities, training sessions, and other departmental initiatives.
• Prepare, route, monitor, and properly file HR documents requiring review, approval, or signatures.
• Coordinate with Finance, IT, Admin, and other departments on HR-related administrative transactions and requirements.

HR Administrative Services

• Assist employees with routine HR administrative concerns, requests, and documentation, providing appropriate guidance or endorsement when necessary.
• Facilitate the preparation and processing of HR documents, certifications, forms, and other employee requests within established timelines.
• Support onboarding and separation processes by coordinating required documents, employee requirements, clearances, and related administrative activities.
• Assist in monitoring attendance, leave, and other employee-related administrative records, as assigned.
• Track pending employee requests and HR administrative requirements, ensuring timely follow-up and completion.

Employee Engagement & Retention Support -

• Assist in planning and implementing employee engagement activities, recognition programs, and other initiatives that support employee experience and retention.
• Coordinate administrative requirements for engagement activities, including attendance, materials, logistics, and documentation.
• Support the administration of employee surveys, feedback mechanisms, and other activities designed to gather employee insights.
• Monitor employee participation in engagement initiatives and maintain records and reports of activities and outcomes.
• Provide administrative support for HR programs and initiatives aimed at strengthening employee engagement, recognition, belonging, and retention.

HR Communications & Announcements

• Prepare and distribute clear, accurate, and professional HR announcements, reminders, advisories, and employee communications.
• Coordinate the timely release of HR communications through appropriate company communication channels.
• Assist in preparing communication materials for onboarding, engagement activities, HR programs, and other employee initiatives.
• Maintain organized records of HR announcements and communications and monitor required employee actions or responses.
• Coordinate with relevant stakeholders to ensure HR communications contain accurate information and appropriately protect confidential employee information.

Qualifications

• A holder of Bachelor’s degree in human resources, Business Administration, Psychology, or a related field.
• Recent graduates may be accommodated.
• Outgoing, approachable, and people-oriented, with a genuine interest in supporting and engaging with employees.
• Strong interpersonal and communication skills, with the ability to interact professionally with employees and stakeholders at different levels.

Benefits Upon Hire

• Company-issued equipment
• Skills advancement opportunities
• Free services in Lay Bare Academy (e.g. waxing, nail care, etc.)
• Company events and activities

Benefits Upon Regularization

• HMO
• Group life accident insurance
• Monthly complimentary services to all brands from company-owned branches
• Paid leaves