HR Admin

Job Title: Senior HR Administrator Manufacturing

Experience: 8+ Years
Location: Bangalore

Job Summary

We are seeking a highly organized and detail-oriented Senior HR Administrator with 8+ years of experience in a manufacturing environment. The role is focused on core HR administration, statutory documentation, payroll coordination, employee records management, and travel & administrative coordination for plant employees and management.

This is a pure HR Administrative role with no involvement in recruitment, performance management, or strategic HR functions.

Key Responsibilities

1. Employee Documentation & Records Management

• Maintain and update employee master data (permanent & contract workforce).
• Issue appointment letters, confirmation letters, increment letters, ID cards, and exit documentation.
• Ensure accurate filing and maintenance of employee personal files (physical & digital).
• Maintain confidentiality of all employee records.

2. Attendance & Leave Administration

• Manage biometric attendance and shift records.
• Monitor leave balances and approvals.
• Validate overtime and shift allowances.
• Prepare attendance data for payroll processing.

3. Payroll Coordination

• Compile monthly payroll inputs (attendance, OT, leave deductions, bonuses).
• Coordinate with payroll team/vendor for salary processing.
• Maintain payroll documentation and statutory deduction records.
• Resolve employee salary-related queries.

4. Statutory Compliance Documentation

• Maintain statutory registers and records as per applicable labor laws.
• Ensure compliance documentation is audit-ready.
• Support labor inspections and maintain compliance trackers.
• Monitor statutory documentation for contract labor.

5. Travel & Administrative Coordination

• Arrange domestic and international travel bookings (flights, rail, hotels, local transport) for plant employees and management.
• Coordinate visa documentation and travel insurance when required.
• Manage travel approvals and maintain travel expense records.
• Liaise with travel vendors and negotiate corporate rates.
• Maintain travel MIS and expense reports.

6. HR MIS & Reporting

• Prepare monthly HR reports (headcount, absenteeism, overtime, attrition).
• Maintain employee database and compliance trackers.
• Support internal and external audits with required HR documentation.

7. Exit & Full & Final Settlement Administration

• Process exit formalities and documentation.
• Coordinate full & final settlement inputs.
• Maintain exit records and statutory closure documentation.

Educational Qualification

• Graduate in any discipline.
• MBA / PGDM in HR preferred.

Experience Required

• Minimum 8+ years of core HR Administration experience.
• Mandatory experience in manufacturing / factory environment.
• Exposure to large blue-collar workforce management.
• Experience in handling corporate travel bookings and coordination.