HR Admin

HR Administrator

Job Description

Position Overview

The HR Administrator supports day-to-day HR operations within a UK-based property management firm. Key responsibilities include managing employee records, assisting with recruitment, supporting payroll processes, and ensuring HR compliance. The role requires maintaining accurate, confidential records and facilitating clear communication between management, staff, and external parties. Strong written and verbal English skills, attention to detail, and the ability to multitask across diverse office environments are essential. The ideal candidate should have at least 1 year of HR administration experience and a good understanding of HR processes and employee lifecycle management.

Key Responsibilities

• HR Administration: Maintain accurate and confidential employee records, contracts, and HR databases. Draft employment letters, contracts, probation documents, and other HR-related correspondence. Monitor attendance, leave, probation periods, and contract renewals.
• Recruitment & Onboarding: Assist with job postings, candidate screening, interview scheduling, and onboarding activities. Coordinate candidate communication, collect joining documentation, and provide recruitment updates to managers.
• Payroll & Benefits: Verify attendance, timesheets, and leave records for payroll processing. Liaise with finance teams and payroll vendors to ensure payroll accuracy. Support employee benefits administration and respond to payroll-related queries.
• Compliance: Ensure adherence to HR policies, employment law, and company procedures. Support audits, maintain compliance records, and escalate concerns as needed. Maintain employee documentation in line with legal and organisational requirements.
• Employee Relations: Serve as the first point of contact for routine HR queries. Support employee engagement initiatives, training coordination, performance review documentation, and disciplinary or grievance record management.
• Reporting: Prepare HR reports, maintain recruitment, attendance, probation, and employee trackers, and provide ad-hoc administrative support to the HR team and management.

Required Skills & Competencies

• 1 year of experience in HR Administration, HR Operations, or a similar role
• Strong organisational, communication, and administrative skills
• Proficiency in Microsoft Office
• Basic understanding of HR policies, recruitment processes, payroll support, and employment practices
• Professionalism and discretion when handling confidential employee information
• Effective time management and adaptability
• Strong attention to detail and accuracy

Qualifications & Experience

• Bachelors degree in HR, Business Administration, or a related field preferred
• Minimum 1 year of HR or office administration experience
• HR coursework or certification advantageous
• Experience in property management, facilities management, real estate, or related sectors beneficial
• Familiarity with HR systems and recruitment platforms preferred

Key Performance Indicators (KPIs)

• Accuracy of employee records and HR documentation
• Timeliness of recruitment, onboarding, and probation processes
• Precision in payroll data management
• Compliance with HR policies and statutory requirements
• Employee query resolution and satisfaction
• Accuracy and timeliness of HR reports and trackers