HR Admin

HR Admin

We are looking for an HR Admin to own the day-to-day running of our people operations, from recruitment through offboarding. This is a hands-on generalist role that suits someone organised, dependable and comfortable managing multiple trackers and deadlines with minimal supervision.

Key Responsibilities

Recruitment & Onboarding

• Screen and shortlist applications, prepare interview packs, coordinate interview scheduling.
• Maintain recruitment trackers and keep candidates updated on status.
• Track onboarding progress, coordinate system/account provisioning with IT, and ensure onboarding documentation is complete.

Employee Administration

• Process employee documentation and maintain accurate records.
• Manage HR system tickets and leave-related queries.
• Action payroll, IT and administrative requests requiring HR input.

Offboarding

• Manage employee exits end-to-end, including final payroll, tax clearance and reimbursement calculations.
• File offboarding documentation and communicate outstanding matters to departing employees.

Reference Checks & Policy Work

• Review reference check requests and route for approval
• Maintain and update the Employee Handbook, policies and HR templates

Compliance & Process Discipline

• Follow established SOPs and processes accurately and consistently, without shortcuts
• Ensure all HR documentation, employment terms and processes comply with Singapore employment law and statutory requirements (MOM, CPF, IRAS)
• Flag any uncertainty on legal or compliance matters to the COO rather than making an independent call
• Maintain audit-ready records at all times

Stakeholder Follow-Up

• Respond to queries from management, employees, finance, IT and vendors on HR matters
• Track outstanding approvals and follow up until resolved

Technology & Efficiency

• Use AI and technology to improve efficiency and streamline HR processes, documentation and tracking
• Identify manual, repetitive HR admin work that can be automated or simplified

Requirements

• 1–3 years of HR generalist or HR admin experience, ideally in a law firm/practice environment (experience within legal services is an advantage, but not required).
• Strong organisational skills and high attention to detail.
• Confident following up firmly with stakeholders at all levels.
• Familiarity with Singapore employment practices, employment law and statutory requirements (MOM, CPF, IRAS).
• Disciplined about following SOPs precisely, with a low tolerance for compliance risk or shortcuts.
• Comfortable using AI tools such as Claude, Copilot or similar to work more efficiently.
• Discretion in handling confidential information.