HR Admin

We are looking for a detail-oriented and organized HR and Admin to oversee daily administrative operations and provide essential support to the Human Resources and Administration Department. The role will primarily focus on office administration, records management, document preparation, coordination, and ensuring the smooth and efficient day-to-day operations of the company.

Key Responsibilities

Administrative and Office Management

• Manage day-to-day office administrative activities to ensure smooth business operations.
• Maintain, organize, and update company files, records, documents, and databases.
• Prepare, process, and monitor correspondence, memoranda, reports, forms, and other administrative documents.
• Monitor office supplies, inventory, and equipment, including requests for replenishment and maintenance.
• Coordinate with suppliers, service providers, building administration, and other external parties as needed.
• Assist in monitoring administrative expenses, purchase requests, reimbursements, and other operational requirements.
• Ensure proper filing, safekeeping, and accessibility of company documents and records.
• Support the implementation and monitoring of administrative policies, procedures, and internal controls.

Human Resources Support

• Maintain and update employee 201 files, personnel records, and HR databases.
• Assist in preparing employment documents, personnel forms, contracts, and other HR-related paperwork.
• Monitor employee attendance, leave records, and other personnel documentation.
• Provide administrative support for recruitment, onboarding, employee orientation, and offboarding.
• Assist in preparing HR reports and maintaining accurate employee information.
• Support the coordination of employee activities, meetings, training sessions, and company events.
• Handle employee inquiries related to administrative processes and basic HR concerns.

Qualifications

• Bachelor’s degree in Business Administration, Human Resource Management, or a related field.
• Fresh Graduate or at least 1 year of experience in office administration, HR administration, or a similar role is preferred.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, documentation, and records management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Trustworthy and able to handle confidential information with discretion.

Preferred Skills

• Experience in office operations and administrative coordination.
• Familiarity with employee records management and basic HR processes.
• Good coordination and follow-up skills.
• Ability to prepare reports, track requests, and maintain organized filing systems.
• A proactive and service-oriented approach to work.