HR/ Admin Coordinator

Job Summary
We are looking for a detail-oriented HR/ Admin Coordinator to support our daily human resources operations. In this role, you will handle essential administrative tasks across recruitment, onboarding, benefits, insurance coverage, safe-keeping and records of documents and general office operations, ensuring seamless support for our team and Departmental Head.

Key Responsibilities

Recruitment Support

• Post job advertisements across various hiring portals and platforms.
• Screen incoming candidate resumes against job requirements.
• Coordinate and schedule interviews between candidates and hiring managers.

Onboarding & Compliance

• Prepare and issue formal Letters of Appointment to selected candidates.

• Manage end-to-end Work Pass applications, renewals, and cancellations via the Ministry of Manpower (MOM) portal.

• Facilitate the onboarding process for new hires.

• Keeping track of MOM requirements so as to be in compliance with the regulations.

Benefits & Admin Support

• Administer company’s health insurance programs on renewals and claims, handling new enrolments and terminations.

• Safe-keeping with records of certificates and contracts issued to the company and staffs.

• Deliver dependable administrative assistance to the Departmental Head on daily tasks and special projects such as vendor registration.

• Execute general office administrative duties to maintain efficient day-to-day operations.

Data & Records Management

• Maintain and systematically update employee personnel files.

• Ensure strict data integrity and confidentiality for all employee records.

Pre-requisites

Education & Experience

• Diploma or good GCE “O” level
• 1 to 2 years of experience in an HR administrative role

Skills & Knowledge

• Familiarity with Singapore Employment Act and MOM work pass regulations.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong organizational and time-management skills with the ability to multitask.

Soft Skills

• Good written and verbal communication skills.
• High level of integrity and the ability to handle sensitive, confidential data.

Please include the following in your resume:

• Personal Particulars
• Education
• Work experience in point form
• Current and Expected Salary
• Reasons for leaving past and present job
• Date of availability