HR Admin Executive

We are looking for a HR Admin Executive to join our Human Resources team. The successful candidate will be responsible for managing employee relations, HR administration, staff benefits, performance management and supporting employee engagement initiatives.

Key Responsibilities

1. Industrial Relations

• Handle employee relations matters and provide support on disciplinary and grievance cases.
• Assist in investigations, domestic inquiries and preparation of related HR documentation.
• Ensure compliance with company policies and applicable employment legislation.

2. Employee Off-Boarding

• Manage the end-to-end employee resignation and off-boarding process.
• Coordinate exit clearance, final documentation, company property returns and exit interviews.
• Ensure timely completion of all off-boarding requirements.

3. Performance Management

• Coordinate annual performance reviews and confirmation appraisals.
• Monitor appraisal timelines and follow up with HODs and employees.
• Maintain accurate performance records and provide administrative support for performance-related matters.

4. Staff Medical Benefits Administration

• Administer employee medical benefits, medical claims and related records.
• Liaise with medical providers and employees on medical benefit matters.
• Monitor medical benefit utilisation and ensure proper documentation.

5. Staff Claims Administration

• Process and verify employee claims in accordance with company policies.
• Ensure claims are properly supported, approved and processed within the required timeline.
• Maintain accurate records of staff claims.

6. Office Supplies & Procurement

• Manage office supplies and monitor inventory levels.
• Coordinate procurement of office supplies and services.

7. Employee Engagement

• Support the planning and execution of employee engagement activities, events and initiatives.
• Coordinate logistics, communication and administrative arrangements for HR activities.
• Contribute ideas to enhance employee experience and workplace engagement.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field.
• Minimum 2–3 years of relevant HR experience, preferably with exposure to employee relations and HR administration.
• Good knowledge of Malaysian employment practices and HR procedures.
• Strong administrative and organisational skills with good attention to detail.
• Able to handle confidential employee information with discretion.
• Proficient in Microsoft Office applications.
• Independent, proactive and able to work effectively with employees at all levels.

Why Join Us?

• Be part of a dynamic and people-focused HR team.
• Opportunity to develop your HR career in a fast-paced working environment.