HR Admin Executive

About the role

The HR Admin Executive oversees the full recruitment process, including job postings, screening resumes, conducting interviews, and hiring suitable candidates. The role involves end-to-end payroll processing, managing statutory filings, benefits programs, and employee records. The position requires coordination of onboarding, training grant applications, foreign worker permits, and support for performance management and employee engagement initiatives.

Key responsibilities

• Oversee the full recruitment process, including job postings, screening resumes, conducting interviews, and hiring suitable candidates
• Perform end-to-end payroll processing including verifying employees' working hours for overtime claims, compiling attendance records, and managing staff movement deductions
• Manage statutory filings such as EPF, SOCSO, EIS, and PCB
• Manage benefits programs, including health insurance, bonuses, and other employee perks
• Coordinate onboarding and orientation for new employees
• Manage training grant applications, claims submissions, and documentation through the HRD Corp (HRDF) portal
• Coordinate and process applications, renewals, and updates for CIDB personnel registrations and competency cards
• Manage the application, renewal, cancellation, and monitoring of foreign workers' work permits, employment passes, and related immigration matters
• Support managers in setting performance goals, conducting performance reviews, and managing employee development
• Assist in resolving employee grievances and disciplinary matters in accordance with company policies

About you

• Diploma or Degree in Human Resources, Business Administration or related field
• Minimum 5 years and above of experience in a similar HR role, preferably in construction industry
• Must be able to handle full spectrum of HR duties
• MS Office and SQL Payroll proficiency required
• Familiarity with the InfoTech Payroll System considered an advantage
• Basic written and communication skills in Chinese, English and Malay
• Strong knowledge of labor laws, HR best practices, and performance management
• Excellent communication, interpersonal, and problem-solving skills
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Ability to maintain confidentiality and handle sensitive information