HR Admin Intern

Time & Attendance Data Control: Capture and verify employee attendance, biometric clocking records, and shift timesheets. Identify missing clockings, incorrect shift allocations, or discrepancies, follow up with employees, supervisors, and relevant departments to resolve queries, and prepare verified attendance data (escalating unresolved discrepancies) ahead of payroll cutoffs.

HRIS & Employee Records Management: Capture and maintain accurate employee data on the HRIS and in organised physical and digital personnel files. Assist with preparing standard employment contracts, letters, and HR forms for review and approval, while assisting with filing, document control, authorised retrieval of employee information, and strict confidentiality.

HR Administration, Telephone Management & Onboarding Support: Manage the HR department cell phone/telephone line, answer requests, take accurate messages, direct enquiries, respond to routine administrative queries, and escalate complex matters to the HRBP or HR Manager. Coordinate new-hire onboarding administration ahead of start dates (document collection, welcome packs, and arrangements with IT and other departments) and schedule HR meetings, prepare agendas and supporting documents, record and circulate minutes, and maintain action registers.

HR Compliance & Reporting Assistance: Assist with collecting, checking, and consolidating HR data for monthly internal reports, spreadsheets, administrative registers, and statutory submissions. Assist with preparing employee records and supporting documentation for audits and compliance reviews, maintain compliance filing systems, and escalate missing information, inconsistencies, or outstanding documentation.

Ad-Hoc Duties: Perform routine data-entry, filing, and administrative duties as assigned by the HR Manager.

Meticulous attention to detail, high numerical and data-entry accuracy, strict confidentiality with sensitive compensation, biometric, and personal employee records, a strong customer service orientation, and solid planning, organisation, and time management skills to meet agreed deadlines.