HR Admin Officer

ABOUT THE ROLE

ECG Engineering is looking for a focused, organised and detail-oriented HR Admin Officer to join our People & Culture team in Manila.

This is an entry-level opportunity suited to a fresh graduate or someone with experience in administration, business support, HR administration, or a similar field who is looking to build their career.

The role provides administrative support across HR, recruitment, onboarding, and mobilisation, with a strong focus on accurate documentation, data, records and tracking.

You will work with employee, worker and client documentation, data entry, document checking, trackers, templates, and day-to-day HR administration. The role will suit someone who is patient, organised and comfortable with detailed tasks, while also being confident using computer applications, spreadsheets, and document management systems.

KEY RESPONSIBILITIES

Documentation & File Management

• Maintain accurate employee, worker and client records and documentation.
• Prepare, organise, upload, and maintain documents in SharePoint and shared folders.
• Check documentation for missing information, errors, and inconsistencies.
• Maintain accurate filing systems and ensure documents are correctly named, filed and up to date.

Tracking & Data

• Maintain trackers for document status, outstanding requirements, and deadlines.
• Accurately enter and update information across records, spreadsheets, and systems.
• Track and follow up outstanding documentation and requirements.
• Identify and flag missing or incorrect information to the People & Culture team.

Recruitment, Onboarding & Mobilisation

• Assist with recruitment administration, candidate documentation, and new starter requirements.
• Support employee onboarding and mobilisation, including checking and tracking required documentation.
• Follow up outstanding requirements to help ensure employees are ready for mobilisation.
• Assist with employee files, inductions, and training records.
• Support preparation and coordination of documentation for employees joining ECG and its projects.

Templates & General Administration

• Create, maintain, and update templates, forms, checklists, registers, and other HR documents.
• Prepare and format clear, accurate documents, guides, information sheets, and notices.
• Assist with meeting documents, schedules, lists, and routine reporting.
• Provide general administrative support to the People & Culture team and additional support during busy periods.

ABOUT YOU

We are looking for someone who is organised, focused and highly detail-oriented, with the patience to work through detailed and repetitive administrative tasks while maintaining accuracy.

Essential

• Bachelor’s or College Degree in Business Administration, Management, Human Resources or a related field preferred. Relevant administrative experience will also be considered.
• Excellent attention to detail and takes pride in getting things right.
• Able to identify missing or incorrect information.
• Good organisation and file management skills.
• Good written and verbal communication skills.
• Comfortable following up outstanding documents and requirements.
• Able to manage multiple tasks and deadlines.
• Willing and able to learn new systems and applications.

Desirable

• Fresh graduates are encouraged to apply.
• 1–2 years’ experience in HR, administration, or a related field.
• Experience in administration, documentation, or data entry.
• Experience with employee or worker documentation.
• Recruitment, staffing or project-based experience.
• Experience using HRIS or other business applications.

SKILLS & EXPERIENCE

• Microsoft Office: Good working knowledge of Excel and Word.
• SharePoint & File Management: Experience managing documents and shared folders.
• Data & Tracking: Experience with spreadsheets, trackers, and data entry.
• Documents & Templates: Experience creating and updating templates, forms, checklists and reports.
• Canva: Basic skills would be an advantage.

JOIN ECG ENGINEERING

This is an excellent opportunity to build your experience in HR and administration, with practical exposure to recruitment, employee documentation, onboarding, and mobilisation within a global engineering business.

If you are a fresh graduate or have an administration, business support, or similar background, and enjoy working with documents, data and systems, we would like to hear from you.