HR Admin Specialist

Who are We mindit.io is an AI-driven custom software services company with +250 IT specialists with proven expertise in software & product engineering, artificial intelligence, business intelligence, data analytics & integration services.

With offices in Switzerland, Germany and 4 delivery centers in Romania, we cover the entire development cycle from business research, consulting, and architecture to post-implementation testing and maintenance.

Our Values

• Partner of Choice: We put our customers at the center of everything we do, building authentic, trust-based relationships at every level. By deeply understanding their business goals and acting in their best interest, we create long-term partnerships that last. Combining industry know-how with cutting-edge technology, we become the partner our customers rely on when it matters most.
• Professional: We always deliver! with discipline and excellence — on time, on budget, on quality. Powered by highly skilled teams, strong engineering practices, and efficient processes, we turn complex challenges into reliable, high-impact outcomes.
• Authentic: We take ownership of our work and our growth. Guided by a continuous learning mindset, we strive to become the best version of ourselves — acting with ambition, curiosity, and an extra-mile attitude in everything we do.
• Team: We believe our strength lies in moving forward together. Trust, collaboration, and shared accountability enable us to achieve more than we ever could alone. By supporting one another and valuing every contribution, we create an environment where people grow, excel, and deliver real impact. We grow together, we learn together, we build together.

Responsibilities Payroll Management

• Process accurate and timely payroll for employees, ensuring compliance with local labor laws and organizational policies
• Maintain payroll records, ensuring data integrity and confidentiality
• Calculate wages, bonuses, deductions, and benefits as needed
• Collaborate with finance and accounting teams for monthly payroll reconciliations

Legal Compliance

• Ensure company compliance with employment laws, tax regulations, and statutory requirements (e.g., social security, income tax, benefits)
• Monitor changes in labor laws and regulations, updating internal policies and processes accordingly
• Act as a point of contact for labor inspections, audits, and other compliance-related matters

HR Administration

• Maintain and update employee records in HR systems, ensuring accuracy and completeness
• Handle employment contracts, onboarding, and termination documentation
• Assist in resolving employee queries related to payroll, benefits, and policies
• Support HR leadership with data reporting and analysis to improve HR operations

What We Are Looking For

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• min 1 year of experience in HR roles, with a focus on payroll and legal compliance
• Strong knowledge of local labor laws, tax regulations, and compliance requirements
• Advanced skills in Microsoft Excel and reporting tools
• Exceptional attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent communication skills, with the ability to interact with employees and stakeholders effectively
• Advanced English level

What We Offer

• Learning platforms: Udemy, Master Minds, LinkedIn Learning
• Internal Technical (including Training held by certified trainers) & Soft skills Training
• Medical Subscription
• Gym Deduction
• Bookster Subscription
• mindit.io library - we cover the costs for all specialized books our colleagues want to read
• Wellbeing activities
• Flexible working hours
• Flexible office/Work from-home Policy
• Constant internal events such as team building, thematical parties, hackathons, team celebrations
• minditNomad - all mindit.io houses are available to book by mindit.io people to build a flexible context for all colleagues to work and have fun in great locations across the country (Comarnic, Cluj, Iasi, Sibiu)
• An organizational culture that values employee contribution and empowerment
• 2 extra days of vacation designated for wellbeing
• Free Therapy Sessions provided by mindit.io

Get to know us better here: www.mindit.io