HR Admin Supervisor

ofi

(olam food ingredients), part of the Olam Group, offers sustainable, natural food products and ingredients, including cocoa, coffee, dairy, nuts, and spices. Operating in Vietnam since 1997, ofi

has built a strong presence with its head office in Ho Chi Minh City, along with regional offices and seven major factories across various provinces. As the largest exporter of cashews, pepper, and instant coffee, and among the top exporters of green coffee, ofi Vietnam works closely with a vast network of farmers. With over 4,500 employees, the company is committed to performance, diversity, and talent development. Its ‘ Choices for Change’

strategy targets long-term impact by 2030, focusing on prosperous farmers, thriving communities, climate action, and sustainability.

KEY RESPONSIBILITIES

I. Compensation & Benefits (70%)

• Handle monthly payroll for Private Label Spices factory to ensure accuracy and compliance with legal and regulatory requirements.
• Handle any payroll discrepancies and resolve any issues in a timely manner.
• Handle month HR Reports such as Dashboard Report, Headcount Report, Attrition Rate Report etc…
• Handle (SHUI) report and (PIT) report, submit it to relevant government authorities.
• Develop and implement C&B programs and policies, including salary structure, bonus programs, benefits packages, and other rewards and recognition initiatives.
• Identify and prioritize HR processes that can be automated through the HRIS system.
• Manage labor contract, probation contract and appendix contract for increasing salary, promotion, and internal transferring.

II. Talent Acquisition (10%)

• Support HRM in the Job posting, phone screening, recruitment test, interview, selection, salary dealing, job offer, etc. in order to timely hire the right talents for businesses or project’s requirements.
• Conduct interviews and assessments to evaluate candidates' qualifications, skills, and cultural fit.

III. Other relevant tasks: (20%)

• Lead or support for internal activities such as Labor Conference, Communication Meet, Year-end Party, EOM, Monthly Birthday, Christmas day, Tet..etc;
• Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
• Provide coaching and guidance to the new HR members, especially in the C&B function, ensuring the provision of high-quality HR services.
• Participate in the development and implementation of HR policies, procedures, or in special HR projects and initiatives as required.
• Stay up to date with industry trends, legal requirements, and best practices related to HR operations and update to Superior;
• Other job tasks within the HR & Admin Department assigned by the Superior.

Authority:

1. Independent in implementing assigned tasks and complying with company regulations.
2. To be entitled to request and recommend superior to innovation, and improvements in work.

REQUIREMENTS:

Education : Bachelor or advanced Degree in major of Economic, Finance, Banking, Human Resource Management, Foreign Languages (English) or equivalent.

Experience : From 3 - 5 years of working experience in Compensation & Benefit (C&B) jobs, above 5 years is preferred.

1. Key Behavioral/ Leadership Competencies

• Identifying problems and implementing preventative strategies to minimize risk.
• Strong problem-solving skills, analytic ability, and very detail oriented.
• Being results and deadline driven.

2. Key Technical Competencies

• Understand Labor, Social Insurance, PIT laws and regulations.
• Proficient in HRIS systems, and applicant tracking systems.

3. Key Soft Skills

• English skills: Good communication
• Proficient with Microsoft skills, excel report
• Good organizational skills and ability to be multi-tasking.

LOCATION: Tien Nga, Phuoc Tan, Dong Nai

Our Purpose is to “be the change for good food and a healthy future”. At ofi, we celebrate our diversity. ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment decisions will be based on qualifications, merit, and business needs.