HR Admin Support

About the Role

Seeking a detail-oriented HR Administrative Support professional to join our Human Resources team. This role plays a critical part in ensuring compliance with core HR administrative functions, state and federal agency reporting, and payroll-related obligations. The ideal candidate is organized, dependable, and comfortable handling confidential employee information in a multi-state environment.

You will support day-to-day HR administration by managing reports, responding to agency correspondence, maintaining records, and keeping HR communications organized.

Key Responsibilities

HR Administrative Support

• Assist with HR audits, reporting, and processes
• Respond to routine HR inquiries or escalate as appropriate
• Support special HR projects as assigned
• Pull and organize employee files for legal or audit requests

State & Agency Correspondence & Compliance Support

• Manage reporting and correspondence with state and government agencies, including but not limited to:
  • Unemployment insurance claims and inquiries
  • State disability and paid leave claims
  • New hire reporting requirements
  • Employment and wage verification requests from authorized agencies
• Track agency deadlines and maintain documentation to support compliance and audits
• Coordinate with payroll and HR leadership to resolve agency-related issues or discrepancies

Payroll & Compliance Support

• Process and administer wage garnishments, including child support orders, tax levies, and creditor garnishments, in compliance with federal and state regulations
• Monitor garnishment notices, calculate withholdings, and ensure timely remittance and responses

Employee Records & Verifications

• Process employment verification requests (income, job title, employment dates) in accordance with company policy and privacy laws

• Maintain accurate and up-to-date employee records within the HRIS (Paycom)

• Ensure proper documentation, retention, and audit readiness

• Previous experience in HRIS, HR administration, or data management. Ticketer experience preferred.

• Strong attention to detail and ability to manage multiple tickets efficiently.

• Comfortable handling confidential and sensitive employee information.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).