HR Admin/HR Coordinator

About the role

The HR Ecology Pte Ltd is seeking a dedicated HR Admin/HR Coordinator to join our Human Resources team on a full-time basis at our Paya Lebar East Region office. This is a pivotal administrative and coordinative role that sits at the heart of our HR operations. You will be responsible for providing essential support to our HR department whilst ensuring seamless execution of day-to-day HR functions and employee services. This position plays a vital role in maintaining the efficiency of our HR processes and contributing to a positive employee experience across the organisation.

Key responsibilities

• Providing comprehensive administrative support to the HR team, including scheduling, correspondence management and documentation handling

• Processing and maintaining employee records, ensuring accuracy, confidentiality and compliance with data protection regulations

• Supporting the recruitment process, including candidate screening, interview scheduling and onboarding coordination

• Assisting and ensuring accurate employee data input and verification

• Preparing HR reports, metrics and documentation for management review and compliance purposes

• Maintaining HR filing systems (both digital and physical) and ensuring organised record management

• Understand, Build and maintain strong relationships with existing and prospective clients hiring needs, team structure, and job requirements

• Pitch recruitment services and generate new business opportunities

• Manage client expectations and deliver a high-quality recruitment service

• Source candidates using job boards, social media, networking, referrals, and databases

• Maintain a strong talent pipeline across relevant sectors

• Organize and manage interviews between clients and candidates

• Prepare candidates for interviews and provide feedback throughout the process

• Ensure compliance with hiring regulations and internal procedure

• Manage the offer process through to successful placement

• Maintain accurate records on internal tracking updates

• Prepare weekly or monthly activity reports (e.g., KPIs, placements, pipeline updates)

• Handle reference checks and pre-employment documentation

What we're looking for

• Diploma or degree qualification in Human Resources, Business Administration or a related field
• 2-4 years of experience in an HR administrative, coordinative or support role within a professional organisation
• Demonstrated proficiency with HR management systems and Microsoft Office applications (particularly Excel and Word)
• Strong organisational skills with the ability to manage multiple tasks, priorities and deadlines efficiently
• Excellent written and verbal communication skills with a professional and courteous approach
• Sound understanding of HR best practices, employment legislation and data protection regulations
• Attention to detail and accuracy when handling sensitive employee information and HR documentation
• Ability to maintain confidentiality and handle sensitive information with discretion
• Team player mentality with a willingness to support colleagues and contribute to a collaborative HR function
• Problem-solving mindset with the ability to work independently and seek guidance when necessary
• Experience with payroll systems, recruitment platforms or HRIS is highly desirable
• Familiarity with Singapore employment regulations and practices is preferred

What we offer

The HR Ecology Pte Ltd is committed to fostering a supportive and engaging workplace culture where employees can thrive professionally and personally. We offer competitive remuneration packages commensurate with experience, comprehensive benefits including health insurance and annual leave provisions, and genuine opportunities for career development and progression within our organisation. We provide a collaborative working environment where your contributions are valued and recognised, and we invest in continuous learning and upskilling initiatives to support your professional growth. Work-life balance is important to us, and we strive to create a workplace where employees can perform at their best whilst maintaining overall wellbeing and satisfaction.

About us

The HR Ecology Pte Ltd is a leading Human Resources and Recruitment consulting firm dedicated to delivering tailored HR solutions and services to businesses across diverse industries. With a focus on Consulting and Generalist HR services, we pride ourselves on our expertise, professionalism and commitment to understanding the unique needs of each organisation we partner with. Our mission is to help organisations build strong, engaged and productive workforces through strategic HR practices and innovative recruitment solutions. We foster a culture of collaboration, continuous improvement and excellence, and we believe that our people are our greatest asset. We are committed to supporting our employees' career development and creating an inclusive workplace where diverse perspectives are valued.

Apply now

If you are interested in joining The HR Ecology Pte Ltd as an HR Admin/HR Coordinator and believe you possess the skills and experience outlined above, we encourage you to submit your application including your CV and a cover letter. We look forward to hearing from you.