HR Administration Consultant

Dear Candidate,

Greetings from Honeybee Tech Solutions!

We have an urgent requirement for an Office Administrator for our end client.

Job Details

• Position: Office Administrator
• Work Location: Mumbai Goregaon
• Work Type: Work From Office (WFO)
• Interview Rounds: 23 Rounds
• Interview Mode: Round 1 – Technical/Virtual | Round 2 – Virtual or F2F | Round 3 – HR
• Notice Period: Immediate to 15 Days
• Asset: Laptop mandatory for interview

Important Notes

• Recruiters or Core HR professionals will not be considered.
• Only candidates with relevant Office Administration experience will be considered.
• Office Administration: 85%
• HR Support Activities: 15%

Office Administration – 85%

Must Have:

• Manage travel arrangements for employees and leadership teams.
• Handle reception operations and attend to visitors and guests professionally.
• Manage office facilities, including housekeeping and security.
• Organize and manage corporate events and employee engagement activities.
• Manage vendors, including price negotiations and canteen vendor coordination.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory, stationery, and gate-pass preparation.
• Coordinate IT asset management, including laptops and other office assets.
• Manage incoming and outgoing courier services.
• Coordinate canteen operations, including vendor coordination, quality checks, invoice processing, MIS reporting, and record keeping.
• Handle guest-house bookings and related invoices.
• Manage office supplies and stationery inventory.
• Create POs and process invoices in SAP.
• Initiate and track purchase requests and approvals in SAP.
• Coordinate employee transportation arrangements.
• Allocate desks and support a smooth onboarding experience for new joiners.
• Manage ID card issuance and IT asset inventory.
• Coordinate travel and hotel arrangements for guest visits.
• Support property-related activities and other administrative requirements.

HR Support Activities – 15%

• Coordinate interview scheduling.
• Coordinate candidates throughout the interview process.
• Support joining and onboarding formalities.
• Coordinate with HR for background verification and onboarding.
• Support employee engagement activities and events.
• Prepare reports such as COC, POSH, and training hours.
• Coordinate with managers across different business units.

Required Skills

• Excellent and polite communication skills.
• Good administrative and organizational skills.
• Strong vendor and stakeholder coordination skills.
• Experience in handling invoices, POs, inventory, travel, and facility management.
• Experience in office premises/building management will be an advantage.
• Ability to work with administrative systems and learn new tools with appropriate training.
• SAP experience for PO and invoice processing is preferred.

Interested Candidates

Please share your updated resume at:

Email: [email protected]
Contact: +91 7353365505

Best Regards,
Deva P
Talent Acquisition Manager
Honeybee Tech Solutions Pvt. Ltd.
+91 7353365505
[email protected]