HR Administration Specialist

IDENTIS GROUP is a global leader in secure solutions for identity document issuance and financial card personalization. Through innovative hardware, software, and services, we deliver high-quality, scalable solutions to banks, government institutions, and companies worldwide.

To strengthen our HR organization, we are looking for an HR Administration Specialist to join our office in Turin, Italy.

The successful candidate will be a key point of reference for HR administration, payroll, and employment contracts, with responsibility for the administrative management of employees in Italy and Switzerland, as well as for the day-to-day coordination with labour consultants and payroll providers.

The role will ensure the accurate and timely management of the entire employee administration lifecycle, from hiring to termination.

Responsibilities

• Manage the full HR administration lifecycle, from hiring to termination
• Prepare and manage employment contracts and HR documentation, including new hires, extensions, contractual changes, salary increases, promotions, and terminations
• Manage and monitor time and attendance, including holidays, leave, overtime, sickness, maternity/paternity leave, parental leave, and other absences
• Coordinate payroll processes for Italy and Switzerland, in collaboration with external consultants and payroll providers
• Collect, verify, and submit monthly payroll data and variables
• Review and verify payslips, ensuring the correct application of salary and contractual elements
• Manage day-to-day relationships with labour consultants, payroll providers, and external HR partners
• Ensure the correct application of the Italian Metalworking National Collective Labour Agreement (CCNL Metalmeccanico), with particular reference to job levels, classifications, working hours, allowances, overtime, and other contractual provisions
• Manage and verify TFR (severance indemnity), bonuses, welfare benefits, fringe benefits, and pension funds
• Manage the administrative aspects of employee terminations and verify final payments and entitlements
• Support social security, insurance, tax, and employment-related administrative requirements
• Monitor contractual deadlines and HR administrative compliance
• Provide support to employees on matters related to payslips, attendance, employment contracts, and HR administration
• Prepare and monitor reports related to personnel costs, headcount, holidays, absences, overtime, and HR KPIs
• Support personnel cost budgeting and forecasting
• Ensure HR databases are constantly updated, in collaboration with the Controlling Department
• Maintain employee master data, records, and HR documentation
• Monitor relevant developments in employment legislation and support the correct implementation of applicable requirements

Requirements

• At least 2–3 years of experience in HR Administration, Payroll, Personnel Administration, or a similar role
• Strong knowledge of HR administration and payroll processes
• Solid experience in managing or coordinating Italian payroll
• Experience with Swiss payroll will be considered a strong advantage
• Ability to independently review and verify payslips and payroll data
• Good knowledge of the Italian Metalworking CCNL and Italian employment legislation
• Experience in managing employment contracts, time and attendance, holidays, leave, absences, and TFR
• Ability to work independently with employees and labour consultants
• Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines
• Excellent knowledge of Microsoft Excel
• Good command of written and spoken English
• Strong organizational skills, autonomy, and a solution-oriented approach

Gross Annual Salary (RAL): €28,000 – €32,000

Retribuzione: €28.000,00 - €32.000,00 all'anno

Benefit:

• Parcheggio libero

Sede di lavoro: In presenza