HR, Administrative & Operation Assistant

Job Purpose:

To provide effective administrative and HR support to the manufacturing plant, ensuring smooth day-to-day administration, accurate employee records, timely HR transactions, and effective coordination between employees, supervisors, HR, and other departments.

Key Accountabilities:

1.       General Administration:

• Provide day-to-day administrative support to the plant and relevant departments. Maintain proper filing and documentation of administrative records.
• Manage office supplies, stationery, pantry items, and other general administrative requirements.
• Coordinate meetings, appointments, visitors, and other site administrative activities.
• Support the arrangement of company events, employee activities, meetings, and site programmers.
• Liaise with vendors, contractors, service providers, and internal departments on administrative matters.
• Maintain proper records of company assets, equipment, and other administrative items where required.
• Coordinate employee training programs, internal communications, and staff engagement activities.
• Perform other administrative duties assigned by the Production Manager or HRA Manager.

2.       Administrative Support:

• Assist in monitoring employee attendance, leave, medical leave, and overtime records.
• Consolidate and verify attendance and overtime information before submission to HR.
• Assist supervisors and employees with basic HR administrative enquiries.
• Ensure HR forms and supporting documents are completed and properly maintained.
• Assist in recruitment activities, including arranging interviews, coordinating with candidates, and preparing employment-related documents.
• Support onboarding and offboarding processes, including employee orientation, documentation, and asset administration.

3.       Plant Support:

• Support employee engagement activities and plant events.
• Assist with employee welfare matters and general site requirements.
• Coordinate uniforms, PPE, employee facilities, lockers, access cards, and other employee-related administrative matters where applicable.
• Coordinate office maintenance, repairs, housekeeping, and facility-related matters.
• Assist in monitoring and renewing contracts and licenses for plant.

 Ad hoc tasks assigned by management.

Requirements:

• SPM holder and above, Business Administration, or a related field.
• Must be able to speak, listen, and understand English.
• Preferably 1–3 years of experience in administration, HR administration, or a similar support role.
• Experience in a manufacturing / plant environment will be an advantage.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS, attendance system.
• Ability to handle confidential information with discretion.
• Good communication and interpersonal skills.
• Able to work independently and follow up on pending matters.