HR Administrative Assistant

Job Summary:

This position primarily supports the Administrative operations of the organization while also assisting Human Resources functions as needed. The role is essential to maintaining an organized, efficient, and professional office environment. Key responsibilities include handling general administrative tasks, managing office logistics, supporting internal communications, and providing backup support to HR processes such as recruitment coordination and onboarding.

Administrative Function – Primary Focus

• Perform a wide range of administrative duties to support daily office operations, including data entry, document management, and record-keeping.
• Maintain inventory of office supplies and OA equipment (PCs, Monitors, VR headsets, etc.) and coordinate with vendors for procurement, restocking and repairing.
• Organize and maintain physical and digital filing systems to ensure easy retrieval of documents and information.
• Assist in coordinating internal meetings and events by managing logistics such as room bookings, preparation of materials, and taking meeting minutes when required.
• Support the upkeep of a clean, organized, and professional office environment, including tasks such as replenishing the snack corner.
• Serve as a central point of contact for internal staff needs relating to general office support.
• Help coordinate office communications, distribute internal memos, and assist in managing shared calendars or schedules.
• Administers reports creation for Administrative Department

Human Resources Support – Secondary Function

• Provide administrative assistance to the HR department on an as-needed basis.

• Support the recruitment process by:

  • Posting job advertisements on selected platforms.
  • Coordinating interview schedules with candidates and hiring managers.
  • Assisting with communication and logistics throughout the hiring process.

• Help prepare HR-related documents such as offer letters, contracts, and onboarding forms.

• Assist in onboarding new employees by coordinating orientation sessions and preparing new hire materials.

• Maintain and update employee records under HR guidance, ensuring data accuracy and confidentiality.

• Support HR in tracking attendance, leave balances, and timekeeping records.

• Participate in organizing occasional employee engagement activities and internal events.

• Address basic employee inquiries regarding HR policies and procedures, redirecting complex issues to appropriate HR personnel.

• Assist in creation reports creation for HR Department

• No prior HR experience required – internships, OJT, or admin experience is a plus.

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.

• Basic knowledge of HR functions or willingness to learn.

• Good communication and interpersonal skills.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Ability to maintain confidentiality and professionalism.

• Can start as soon as possible!

• This role is ideal for a highly organized, detail-oriented individual who enjoys supporting operational efficiency and is comfortable assisting with HR tasks when needed.We welcome fresh graduates to apply for this position, no experience required.

Please note: This position is strictly onsite. Do not apply if you are seeking a work-from-home opportunity.

Benefits

• Paid Training
• Paid Overtimes
• HMO [Upon Regularization]
• Referral Program Incentives​