HR Administrative Assistant

Job Title: Personal Assistant / Administrative Assistant

Location: Remote; US Shift

Job Type: Full-time / Part-time

Job Overview:

We are seeking a highly organized and proactive Personal Assistant/Administrative Assistant to support daily operations and manage administrative tasks. The ideal candidate will provide exceptional administrative support to executives or teams, ensuring smooth functioning of activities and offering assistance in managing schedules, communications, and various other responsibilities.

Key Responsibilities:

• Calendar Management: Coordinate and manage appointments, meetings, and events, ensuring that schedules are aligned and up-to-date.
• Correspondence: Handle and prioritize incoming and outgoing communications, including emails, phone calls, and letters. Draft responses and follow up as necessary.
• Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, transportation, and preparing itineraries.
• Document Preparation: Prepare, edit, and distribute documents, reports, presentations, and spreadsheets as needed.
• Meeting Support: Organize meetings, including setting up conference calls, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Task Management: Assist in managing daily to-do lists and ensure tasks are completed in a timely and organized manner.
• Filing & Record Keeping: Maintain and organize files, records, and other important documentation, both physical and digital.
• Expense Reporting: Track and manage expenses, prepare reports, and handle reimbursements.
• Research & Projects: Assist with various projects and research as needed, providing support for special tasks and assignments.
• Office Management: Support general office operations such as ordering supplies, managing mail, and coordinating with vendors.

Qualifications:

• Education: Minimum Bachelor’s degree.
• Experience: Minimum of 2-3 years of experience in an administrative or personal assistant role.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software.
• Ability to work independently and handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Capable of managing shifting priorities in a fast-paced environment.

Personal Attributes:

• Professional demeanor with a positive attitude.
• Highly adaptable and proactive.
• Strong interpersonal skills and ability to work well with a variety of people.
• High level of integrity and reliability.

Job Type: Full-time

Benefits:

• Paid sick time
• Paid time off
• Work from home

Schedule:

• Evening shift
• Monday to Friday
• Night shift
• US shift

Supplemental Pay:

• Performance bonus

Education:

• Bachelor's (Required)

Location:

• NCR, Delhi (Required)

Work Location: Remote

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Flexible schedule

Shift availability:

• Night Shift (Required)
• Overnight Shift (Preferred)

Work Location: Hybrid remote in Delhi, Delhi