HR Administrator

WE’RE HIRING: HR ADMINISTRATOR

Company: Luxsta8 Builders For Building Contracting L.L.C
Location: Dubai, UAE
Experience: 3–4 Years
Work Location: In person

Job Description

Luxsta8 Builders For Building Contracting L.L.C is looking for a professional and well-organized HR Administrator to manage day-to-day HR and administrative operations.

The ideal candidate should be capable of handling employee documentation, recruitment coordination, attendance and payroll support, visa-related processes, office administration, vendor coordination, document management, and general administrative support to management.

Key Responsibilities

HR Responsibilities

• Manage and maintain employee records, personnel files, and HR documentation.
• Support recruitment, including job postings, CV screening, interview scheduling, and candidate coordination.
• Manage employee onboarding and offboarding documentation.
• Prepare offer letters, employment contracts, salary certificates, NOCs, warning letters, and other HR correspondence.
• Maintain attendance, leave, timesheets, and employee records.
• Assist with monthly payroll preparation and payroll-related documentation.
• Coordinate visa applications, renewals, cancellations, medical tests, Emirates ID, and other employment-related processes.
• Monitor employee document expiry dates and ensure timely renewals.
• Handle employee queries and support day-to-day employee relations.
• Ensure HR processes are aligned with company policies and UAE Labour Law requirements.

Administrative Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Handle incoming calls, emails, correspondence, and general enquiries.
• Coordinate meetings, appointments, calendars, and internal communication.
• Maintain proper filing and document control for company and administrative records.
• Manage office supplies, stationery, equipment, and other administrative requirements.
• Coordinate with vendors, suppliers, maintenance teams, and external service providers.
• Monitor and coordinate office-related renewals, subscriptions, utilities, and service contracts.
• Assist with preparation of reports, presentations, letters, and other business documents.
• Coordinate courier services, deliveries, and document collection/submission.
• Maintain records of company documents, licenses, contracts, and renewal dates.
• Support travel arrangements, bookings, and meeting coordination when required.
• Provide general administrative and executive support to management.
• Maintain confidentiality of employee, management, and company information.

Requirements

• 3–4 years of experience in HR Administration, HR & Admin, or a similar role.
• UAE experience preferred.
• Good knowledge of HR operations, recruitment, onboarding, payroll support, and employee documentation.
• Good understanding of office administration and document management.
• Knowledge of UAE Labour Law and employment procedures will be an advantage.
• Experience coordinating visas, employee renewals, vendors, and office requirements is preferred.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and confidentiality.
• Arabic language will be an advantage.
• Immediate availability will be an advantage.

How to Apply

Interested candidates may send their updated resume to:

[email protected]

Please mention “HR Administrator” in the email subject line.

Pay: AED5,000.00 - AED6,000.00 per month

Work Location: In person