HR ADMINISTRATOR

Opening Date: 1/10/2026

Closing Date: 31/12/2026

Job Introduction

We are seeking a detail-oriented and proactive HR Administrator to join our team. In this role, you will provide essential administrative support across a range of HR functions, including maintaining employee records, coordinating documentation and handling work permit processes. If you’re detail-oriented, love working with people and want to be part of a creative, collaborative environment where every day brings something new, we’d love to hear from you!

Role and Responsibilities

• Maintain and update employee records in HR systems and personnel files.
• Prepare employment letters, contracts and HR-related correspondence.
• Support HR processes such as onboarding, outboarding and leave management.
• Stay up to date on Maltese labour laws, health & safety requirements, and industry-specific HR practices.
• Handle employee relations cases in line with policies and legal requirements.
• Contribute to employee engagement and retention initiatives.
• Provide administrative support for learning and development, disciplinary processes and internal communications.
• Manage work permit processes by preparing and managing applications, coordinating with authorities, tracking renewals and maintaining accurate records.

Requirements

• Ability to work independently as well as collaboratively within a team
• Knowledge of Maltese labour law and legislation.
• Familiarity with HR systems and HR practices.
• Strong interpersonal, listening, and communication skills.
• Ability to maintain confidentiality and build trust at all levels.
• Excellent organisational skills and attention to detail.

Benefits

• Free Health Insurance
• Daily meals
• Gym Membership
• Discounted Parking
• Employee discount scheme covering numerous outlets
• Flexible working hours