HR Administrator

Human Resources Administrator THE COMPANYFounded in 1958, Gemline is a multi-award-winning consumer products supplier servicing the $27B promotional products industry and is recognized as one of the largest and most respected companies in its industry. Ranked as the 12th largest supplier in revenues industrywide by the Advertising Specialty Institute, Gemline offers a diverse product portfolio that includes bags, backpacks, headwear, umbrellas, luggage, drinkware, electronics, stationery, writing instruments, gourmet foods, lifestyle gifts, and more. In addition to its 12 in-house developed brands, Gemline partners with 34 renowned global consumer brands, including Ahead™, American Tourister®, Anker®, Cool Gear®, CORKCICLE®, Cuisinart®, Hartmann®, High Sierra®, Igloo®, iLive®, MiiR®, Moleskine®, New Balance®, Osprey®, Paper Mate®, Samsonite®, Sharpie®, Timbuk2®, Yankee Candle® and more.

Gemline is widely recognized for its high-quality products, innovative design, retail brand portfolio, responsible business practices and exceptional customer service. The company has deep expertise in design, product engineering & development, CI/Lean, factory oversight, compliance and global sourcing diversification, and is an industry leader in sustainably made products. Its business model makes the process seamless and efficient for distributor partners, creating a strong B2B2B experience.

At Gemline, community is at the core of the company’s purpose, "We Promote Community," which shapes the company’s culture, influences product design, and drives its commitment to creating a positive global impact. Guided by its betterwayTM corporate social responsibility efforts, Gemline focuses on bettering people and the environment. In 2024, the company became both a globally certified B Corporation and registered Massachusetts B Corporation, reinforcing its dedication to balancing purpose and profit.

Gemline has been recognized as one of the Greatest Companies to Work For on multiple occasions, and most recently in 2025 by PPAI, a leading industry association. "Pride in People, Pride in Product" is more than a motto at Gemline, it is a way of life. The company’s associates play a crucial role in delivering an exceptional customer experience, guided by strong foundational values of trust, integrity, humility, diversity, community, and truth. Gemline's success reflects its associates' success, and its culture thrives on collaboration, initiative, continuous problem-solving, safety, and respect for people.

Headquartered in Lawrence, Massachusetts, Gemline operates an integrated light manufacturing facility and distribution center, along with a secondary overflow warehouse, also in Lawrence. Additionally, the company operates a global technical center in Southern China that manages supply chain functions across Asia, including product development, sourcing, quality assurance, compliance, and logistics. It also has two sourcing offices in Vietnam and India. With approximately $140 million in annual revenue and 500 employees worldwide, Gemline is poised for continued growth. THE ROLE

We are seeking a Human Resources Administrator for our Human Resources Team. This person will be responsible for embodying the Gemline Culture while focused on executing various administrative tasks and responsibilities. Reporting to the Senior Manager, Human Resources, this role plays an important part in ensuring smooth day-to-day HR processes and employee support over various areas.

KEY RESPONSIBILITIES

• Review of shared HR Inboxes daily and informing stakeholders of deliverables.
• Supports employees in all departments as the main point of contact for general HR inquiries.
• Provides general admin support to HR Management (appt scheduling, ordering supplies, expense reimbursement, etc.)
• Maintains electronic and paper filing systems.
• Greets visitors and new hires on first day at Gemline office (or ad-hoc to support Leadership).
• Assist team with processing orders for employee giveaways, including shipping for remote employees.
• Assist team with scheduling (ex: onboarding sessions, interviews, engagement activities)
• Manages job postings for team (LinkedIn, Indeed)
• Organizes applicant resumes into folders for HRBPs.
• Conducts new hire reference checks.
• Submits new hire background checks.
• Available to be onsite to support employee engagement events.
• Conducts employment verifications.
• HRIS data entry (ex: new hires, employee changes, ad-hoc payroll items).
• Organizes and uploads training records and employee documentation to HRIS.
• Creates HRIS reports as needed by HR team and other function area leaders.
• Responsible for data cleanliness across HR platforms (ADP, Alert Media, etc.) to ensure accuracy, including employee, payroll, document and training record updates.
• Manages HR vendor list and invoice processing.
• Participate in all continuous improvement activities, including idea generation.
• Other tasks and deliverables as assigned by management.

REQUIREMENTS

• 0 – 2 years HR or Administrative experience, manufacturing environment preferred.
• Excellent computer skills
• Proficient in Microsoft Office suite
• ADP Workforce Now or other HRIS experience a plus.
• Excellent communication, analytical, and organizational skills required.
• Must be able to multi-task and pivot focus.
• Effectively manage multiple activities & projects; strong time management skills.
• Self-starter and resourceful
• Ability to handle confidential information maturely and in an unbiased manner.
• Collaborative & ability to work cross-functionally.
• Bi-lingual (Spanish/English) a plus!

IMPORTANT NOTICE: Our Company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official website under the careers section (https://www.gemline.com/s/careers).

Pay: $19.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person