HR Administrator

HR Administrator – Maternity Cover £33,000 – £35,000

Bayleaf Facilities Management is looking for an organised, detail-focused HR Administrator to support our HR team and employees across the business.

Spanish-speaking skills are essential.

Key responsibilities

• HR administration and employee queries: Manage HR and absence inboxes, track queries through to resolution, and prepare references, probation letters and other employee correspondence.
• Onboarding and leavers: Coordinate new-starter administration and HR orientation, process leaver paperwork and maintain accurate employee records.
• Payroll, absence and benefits: Collate payroll data for cleaning operatives and supervisors, including corrections and deductions; maintain holiday and sickness records, monitor sick pay, issue SSP1 forms where required and administer benefits.
• Employee relations support: Prepare correspondence, take accurate meeting notes and maintain confidential case records and trackers.
• Compliance and reporting: Monitor right-to-work records, escalate outstanding requirements, record employee accidents and support HR audits and inspections.
• Wider HR support: Help coordinate training, workshops, company events and HR projects.

What you’ll bring

• Spanish-speaking skills and excellent written and verbal communication.
• Previous experience as an HR Administrator or HR Assistant.
• Experience maintaining accurate employee records, HR systems and administrative trackers.
• Strong organisational skills, attention to detail and the ability to prioritise competing deadlines.
• A professional, discreet approach to confidential information.
• Good Microsoft Office and HR systems skills, with the ability to work independently and collaboratively.

Experience supporting payroll, employee relations, absence management or onboarding/offboarding is desirable. Familiarity with HRIS or time-and-attendance systems, would also be welcome.