HR Administrator

Position Description: Human Resources Administrator

Summary

The HR Administrator supports the HR department with recruiting, onboarding, and recordkeeping. You will manage daily activity in our applicant tracking system, coordinate interviews and new hire paperwork, and keep employee records accurate and confidential. You will work closely with hiring managers, Operations, and Safety.

Responsibilities

Recruiting

Create requisitions, post jobs, and update candidate status in the ATS

Post openings to the company website, job boards, and social media

Screen resumes, conduct phone screens, and schedule interviews

Communicate with candidates throughout the hiring process

Send offer letters and coordinate background checks and drug screens

Support job fairs, school partnerships, and staffing agencies

Track recruiting metrics (applicant flow, time-to-fill, hiring source)

Onboarding

Complete new hire paperwork, including Form I-9 and E-Verify, within required timelines

Set up new hire files and assist with orientation and first-day logistics

Recordkeeping

Maintain confidential personnel, benefits, training, and I-9 files (electronic and paper)

Support I-9 audits and follow record retention requirements

Maintain Excel trackers for recruiting, training, and headcount

Administrative & Safety Support

Answer phones, greet visitors, and respond to employee and candidate inquiries

Prepare HR correspondence, reports, and notices

Maintain workers’ compensation and property claim records

Maintain monthly building and equipment inspection spreadsheets

Order HR supplies and maintain required workplace postings

Help plan employee events

Qualifications

High school diploma or equivalent (associate’s or bachelor’s in HR, Business, or related field preferred; related experience considered)

2+ years of HR, recruiting, or administrative experience, preferably in manufacturing

Experience with an applicant tracking system (ATS)

Proficiency in Microsoft Excel (sorting, filtering, basic formulas), Word, and Outlook

Strong organization, attention to detail, and discretion with confidential information

Strong written and verbal communication skills and a customer-service mindset

Preferred

ADP Workforce Now or similar HRIS experience

High-volume hourly or production recruiting experience

Knowledge of Form I-9, E-Verify, and basic employment law

aPHR or SHRM-CP certification, or progress toward it

Physical Demands & Environment

Primarily office-based, with occasional time on the production floor (noise, dust, heat, cold, odor, chemicals). Must be able to sit, stand, and walk as needed, and occasionally lift up to 50 pounds. Reasonable accommodations are available for individuals with disabilities.