HR & ADM Assistant

WHAT WE NEED?

• Education, Certifications & Experience (Hard Requirements):

• Education: College Degree or Bachelor's Degree in Human Resources Management, Law, Business Administration, Social Sciences, Foreign Languages, or related fields.

• Professional Certifications: Certifications in Reception/Office Administration, Basic HR Management, or Statutory Social Insurance Processing preferred.

• Work Experience: 1 to 3 years of practical experience in general human resources, reception, front-office administration, or office support (preferably in the private sector, logistics, or industrial operations).

• Language Skills: Good verbal and written communication skills in both English and Vietnamese.

• Functional Skills:

• Reception & Front-Office Visitor Management

• Social, Health & Supplemental Insurance Filing & Claim Processing

• HRIS Data Entry & Labor Contract Generation

• General Staff Business Travel & Hotel Booking Logistics

• Canteen & Meal Service Daily Monitoring

• Meeting Room & Office Administration Logistics

• Mail Dispatch & Vendor Invoice Reconciliation Support

WHAT YOU DO?

• Welcome on-site visitors professionally, execute visitor registration procedures, direct guests, and arrange refreshments.
• Implement front-desk office security protocols during working hours in close coordination with the HSSE Department.
• Manage incoming telephone calls, answer basic company inquiries, record precise messages, and forward calls to appropriate personnel.
• Serve as the primary contact for meeting room reservations, ensuring meeting spaces, equipment, drinking water, and refreshments are prepared in advance.
• Track, log, receive, and distribute all incoming/outgoing mail, parcels, and courier packages to individual and departmental addressees.
• Prepare monthly payment documentation and usage reconciliation reports for courier services and drinking water consumption.
• Maintain and update corporate business directories, contact lists, and affiliation registries.
• Receive deliveries from vendors for all administrative, office, and HR-related goods.
• Conduct daily performance checks on canteen contractors regarding food quality, service standards, hygiene, and HSSE compliance.
• Coordinate with canteen management for daily menus and book staff meals accurately on a daily basis.
• Arrange company cars and business vehicles upon employee requests in accordance with company booking SOPs.
• Assist in organizing company events, staff town halls, and engagement activities as required.
• Handle comprehensive business travel arrangements (visas, flight tickets, car rentals, hotel accommodations) for CMIT staff going on business trips and incoming visitors (excluding SMT members, Members Council, and VIPs).
• Ensure travel bookings comply strictly with company travel policies and budget limits.
• Support employees in submitting supplementary health insurance claims and resolving insurance inquiries.
• Prepare monthly Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI) reports; update participation and contribution databases; prepare statutory SI claim dossiers for review and submission.
• Input, update, and maintain employee
• personnel data in the HRIS database in accordance with standard procedures, safeguarding data privacy.
• Generate standard labor contracts and addenda from HRIS for new hires and contract renewals according to established workflows.

BENEFITS & ALLOWANCES

• Competitive salary with annual performance review
• 100% gross salary during probation
• PVI Insurance
• Shuttle bus from My Xuan & Vung Tau
• Opportunity to work in an exciting and challenging environment with a focus on personal development.

Kindly apply to this position by sending your CV in English to [email protected].