HR & Admin Assistant

About the role

This role involves coordinating and managing HR and administrative functions, including employee onboarding and offboarding, work pass applications, attendance tracking, payroll processing, and employee relations support.

Key responsibilities

• Coordinate employee onboarding and offboarding processes, including preparation of employment documents, work pass applications, and exit formalities
• Manage work pass applications for foreign employees, covering submission, renewal, cancellation, and compliance documentation
• Monitor and record workers attendance, overtime, and leave using Info-Tech Time Management and Mobile Attendant systems
• Process workers monthly payroll efficiently through Info-Tech ensuring accuracy and compliance
• Maintain and update HR databases, employee records, and personnel files to ensure proper documentation and regulatory compliance
• Provide HR support and resolve employee relations issues, acting as a point of contact for staff and management
• Liaise with training providers, government authorities, and external agencies regarding HR, work pass, and training matters
• Assist in implementing HR policies and administrative procedures to support smooth daily operations
• Manage procurement and replenishment of office pantry supplies and stationery

About you

• Diploma in HR, Business Administration or related field
• 1–2 years of HR/Admin experience preferred
• Good communication and organisational skills
• Proficient in Microsoft Office
• Basic knowledge of HR administration and Singapore employment practices
• Experience in payroll, recruitment, MOM work passes and employee records is an advantage