HR and Admin Assistant

HR Job Scope

1)      Recruitment & Onboarding

·         Prepare offer letters, employment contracts, and onboarding documentation. LHDN Stamping required.

·         Conduct employee onboarding and ensure new hire paperwork is complete.

2)      Employee Records & HR Administration

·         Maintain and update employee personnel files and HR databases.

·         Ensure all employee information is accurate and confidential.

·         Prepare HR letters (confirmation, transfer, warning, etc.) when required.

3)      Payroll & Attendance Support

·         Collect and verify attendance records, leave applications, and overtime claims.

·         Support payroll preparation by providing accurate employee data.

·         Submit Secondment Claims (for salary) to Accounts.

·         Collate monthly attendance, OT claims, and other payroll-related data.

·         Support payroll processing and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB) via Perkeso, KWSP, and LHDN portals.

·         Assist in issuance of payslips and yearly EA Forms.

4)      Employee Relations & Welfare:

·         Support in organizing staff welfare activities, company events, and training sessions.

·         Assist in handling staff grievances or disciplinary matters under the guidance of HR Manager.

·         Support HR in handling employee queries regarding policies and procedures.

5)      Compliance & Policies:

·         Assist in implementing and communicating HR policies and procedures.

·         Ensure HR practices are in line with Malaysian labour laws, company policies, and statutory requirements.

6)      Prepare and submit yearly Form E Submission and helping expatriate/foreigner to submit their Form BE online.

7)      ESD Application

·         Assist manager to apply new/renew permit to stay for Expatriate (EP).

·         Familiar with CIDB /My future jobs /Eppax –/ESD portal.

8)      CIDB

·         Project Registration/Update

·         Apply Expatriate – Contractor profile

Admin Job Scope

1)      Logistics documentation

·         Prepare Packing List, Purchase Orders as and when required

·         Provide other documentation support

2)      General Office Administration

·         Order pantry stocks, water plants, general housekeeping

·         Other adhoc matters assigned by superior

Requirements

·         Minimum Diploma in Human Resource or Business Administration or a related field

·         1–3 years of experience in HR or administrative roles.

·         Previous experience in construction industry will be advantageous

·         Familiar with Malaysia’s labour laws, EPF, SOCSO, EIS, and LHDN regulations.

·         Strong Interpersonal Skills and ability to handle confidential information with discretion

·         Familiar with membership applications (SPAN)

·         Proficient in Info Tech System & Speedbrick Construction Management Software will be an advantage