HR & Admin Assistant

About us

ALLNAMICS (M) SDN BHD is a dynamic and growing organisation committed to delivering excellence in our operations and fostering a supportive workplace culture. We believe in investing in our people and creating an environment where employees can thrive professionally and personally. Our company values integrity, collaboration, and continuous improvement, and we are dedicated to building strong teams that drive our business forward.

About the role

We are seeking a dedicated and organised HR & Admin Assistant to join our team in Johor Bahru, Johor. This is a full-time position that plays a vital role in supporting our Human Resources and Administration functions. As HR & Admin Assistant, you will be instrumental in ensuring the smooth running of our office operations and providing essential support to our HR department. This role requires someone who is proactive, detail-oriented, and capable of managing multiple tasks efficiently whilst maintaining a high standard of professionalism.

Key responsibilities

1. Provide comprehensive administrative support to the HR department, including scheduling, correspondence, and document management
2. Assist with recruitment processes, including job posting, shortlisting, interview coordination, and candidate communication
3. Maintain and update employee records, ensuring accuracy and confidentiality in accordance with data protection regulations
4. Process employee-related documentation, including leave applications, expense claims, and other administrative requests
5. Support the organisation of company events, meetings, and training programmes
6. Manage office supplies inventory and coordinate procurement of necessary materials
7. Handle general office administration tasks, including mail distribution, filing, and record-keeping
8. Liaise with internal departments to ensure smooth communication and coordination of HR-related matters
9. Assist with payroll administration and benefits management under the guidance of senior staff
10. Maintain confidentiality and handle sensitive HR information with utmost professionalism

What we're looking for

1. High school diploma or equivalent; additional qualifications in business administration or HR are desirable
2. Proven experience in an administrative or HR support role, preferably within a business environment
3. Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively
4. Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
5. Proficiency in Microsoft Office applications, particularly Excel and Word, and experience with HR management systems is preferred
6. Meticulous attention to detail and accuracy in data entry and record-keeping
7. Ability to maintain strict confidentiality and handle sensitive information responsibly
8. Proactive and positive attitude with a willingness to support colleagues and contribute to a collaborative team environment
9. Professional demeanour and excellent interpersonal skills
10. Familiarity with Malaysian employment regulations and practices is beneficial

Benefits

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Medical Claim
• Annual Performance Bonus (subject to company performance)
• Annual Salary Increment
• Career Development & Training
• Friendly and supportive working environment