HR & Admin Assistant

1. Recruitment & Onboarding

• Assist in posting job advertisements and screening resumes
• Arrange interviews and coordinate with hiring managers
• Prepare offer letters and employment contracts
• Conduct onboarding briefing for new employees
• Maintain updated employee records

2. HR Administration

• Maintain and update employee personal files (hardcopy & softcopy)
• Monitor probation confirmation and contract renewals
• Prepare HR letters (confirmation, warning, transfer, etc.)
• Handle staff attendance, leave records, and medical claims
• Update HR system and database

3. Payroll & Benefits Support

• Assist in payroll preparation and verify attendance data
• Process EPF, SOCSO, EIS, and PCB submissions
• Support insurance and employee benefits administration

4. Employee Relations

• Assist in handling staff inquiries on HR policies
• Support disciplinary matters and documentation
• Coordinate company activities and staff engagement programs

5. Compliance & Reporting

• Ensure HR documentation complies with local labour law
• Prepare monthly HR reports for management
• Maintain confidentiality of all employee information

1. Administration

• Handle admin tasks given, such as Car Park update status, filing, handling stationery, etc.

Qualification

• Minimum Diploma or Degree in Human Resource Management, Business Administration, or related field

Experience

• 0–2 years of HR experience (Fresh graduates are encouraged to apply)

Skills & Competencies

• Basic knowledge of Malaysian Employment Act and labour regulations
• Familiar with EPF, SOCSO, EIS, and payroll processes
• Proficient in Microsoft Word & Excel
• Good communication and interpersonal skills
• Able to handle confidential information professionally
• Detail-oriented and well organized