HR & Admin Assistant

Key Responsibilities:

1. Human Resources Management

• Coordinate and manage the end-to-end recruitment process, including job posting, candidate screening, interview scheduling, and onboarding.
• Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.
• Maintain up-to-date employee records in the HRIS system with full supporting documentation.
• Track employee benefits including medical claims, leave balances, and attendance records.
• Manage contract workers’ records and verify monthly attendance for payment processing.
• Ensure confidentiality and proper filing of all HR documents.
• Submit HR-related payment requests via the OA system.
• Support HR compliance and employee engagement initiatives as assigned.
• Any other task required by the superior from time to time.

2. Training & Development

• Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.
• Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.
• Safeguard all training-related documentation in compliance with ISO and company standards.
• Assist in the planning, coordination, and follow-up of internal and external training programs.
• Any other task required by the superior from time to time.

3. Office Administration

• Oversee the maintenance and proper functioning of office and factory equipment.
• Maintain accurate records of company fixed assets.
• Monitor and replenish office, pantry, and cleaning supplies regularly.
• Coordinate company meetings, events, and travel arrangements for employees.
• Manage incoming and outgoing mail and deliveries.
• Answer and direct phone calls professionally.
• Ensure reception and common areas remain clean and presentable at all times.
• Any other task required by the superior from time to time.

4. 5S Workplace Organization & Compliance

• Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.
• Conduct regular 5S audits and follow up on corrective actions.
• Ensure compliance with 5S standards and continuous improvement initiatives.

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Requirements:

• Diploma or Degree in Business Administration, Human Resources, or related field.

• 1–2 years of relevant working experience is necessary.

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Good communication skills in Mandarin, English, Malay Language. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

• Good organizational and multitasking skills.

• Strong communication and interpersonal skills.

• Able to maintain confidentiality and handle sensitive information responsibly.

  Why Join Us?
  Because you'll enjoy:
  1. Transport Allowance
  2. Meal Allowance
  3. Phone Allowance
  4. Medical Benefits
  5. Attendance Bonus
  6. Annual Leave
  7. Birthday Voucher
  8. Free Parking