HR & Admin Assistant

About the role

The HR & ADMIN STAFF provides comprehensive operational support across the employee life cycle by ensuring timely, efficient execution of recruitment, onboarding, HR administration, payroll support, statutory compliance, employee records management, and HR information systems administration. The role contributes to organizational effectiveness by delivering accurate HR services, maintaining regulatory compliance, safeguarding confidential information, and providing responsive support to employees while promoting continuous process improvement and service excellence.

Key responsibilities

• Applicant screening, background verification, job offer preparation, and onboarding
• Coordinate pre-employment requirements such as medical examinations, government documentation, employment clearances, and onboarding requirements
• Conduct New Hire Orientation covering company policies, Code of Conduct, and HR systems
• Maintain accurate employee 201 files, recruitment databases, HR documentation, and electronic personnel records
• Draft employment-related correspondence including employment certifications, notices, onboarding communications, and HR memoranda
• Assist in timekeeping validation and payroll preparation
• Maintain employee information in Sprout HR, including employment status, personal information, government memberships, and employee movement
• Prepare and submit statutory reports to SSS, PhilHealth, Pag-IBIG Fund, and other government agencies
• Provide first-level HR support to employees
• Recommend improvements in HR processes and documentation

About you

• Bachelor's degree in human resources management, Psychology, Business Administration, or a related field
• At least one (1) year of relevant HR experience
• Working knowledge of Philippine labor laws and statutory compliance
• Proficiency in Microsoft Office and HRIS applications (e.g., Sprout HRIS)
• Excellent communication and interpersonal skills
• Strong organizational and coordination abilities
• High level of confidentiality and professionalism
• Detail-oriented, proactive, resourceful, and service-oriented
• Able to work under pressure and manage multiple priorities