HR and Admin Assistant

HR Tasks

• Assist in handling HR-related matters such as daily attendance updates / leave records
• Prepare monthly overtime for drivers and HQ (when necessary)
• Coordinate training programs, training needs analysis, training evaluation, training bond, training registration and update training report in the excel
• Assist in applying HRDF grants, payments and claims
• Assist in handling staff monthly claims
• Update organization chart on a monthly basis
• To manage the hiring of foreign employees & liaison with the respective government agencies ie, Jabatan Imigresen Negara, Kementerian Dalam Negeri, FOMEMA, etc & all other related issues
• To assist in maintaining a comprehensive internal audit system in relation to ISO: Quality Management
• Assist in handling statutory related matters (SOCSO, HRDF etc.)
• Carry out Ad Hoc task or projects for continuous work process improvement from time to time as required by the superior/ the Company

Administrative Tasks

• Manage and maintain the filing system to ensure it is up to date and easily accessible as and when required
• Handle insurance matter for office and factory employees
• To upkeep company assets, facilities and equipment including managing alarm system, telephone, email system, door access control, CCTV, lift, printer, water filter, aircond and etc (building maintenance)
• Record and prepare monthly reports of admin and general expenses (petty cash reimbursement)
• Liaison with suppliers to get quotations related to Admin matters. (eg: Cleaning services, aircond and etc.)
• Purchase, prepare and arrange delivery of office stationery, pantry supplies and etc.
• Liaise with relevant body/institution/organization related to Admin matters
• Conduct overall administration activities including asset management, information technology management etc.
• To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc.
• To monitor the office environment to ensure good house - keeping and good condition of equipment and premises in accordance with an established set of guidelines/standards; and take corrective steps to ensure its enforcement.

Requirements

• Candidate must possess at least Degree/Post Graduate Diploma/Professional Degree in Human Resources Management or equivalent.
• Preferably candidate with minimum 2-3 years full set of experience in Human Resources Management / similar position.
• Fresh graduate are encourage
• Required language(s): Bahasa Malaysia, English
• Computer literate, knowledge in Microsoft Office
• Possess own transportation
• Good interpersonal skills, responsible and able to work independently