HR & Admin Assistant

The HR & Admin Assistant role provides support to the human resources and administrative functions to ensure smooth operation of the department and the organization.

NOTE: Assigned in Bulacan but application and hiring process will be done in Metro Manila

Detailed duties:

HR-Specific

• Recruitment and Onboarding - job posting, resume screening, interview scheduling, applicant profiling and coordinating onboarding activities for new hires
• Employee Relations - addressing inquiries related to policies, rules, regulations and benefits; spearheading employee programs, annual physical exam and events
• Discipline and Compliance - issuance of notices for violations committed, recording and monitoring of violations and disciplinary actions; maintaining compliance with relevant labor laws and regulations
• Payroll Support - assisting in payroll by gathering data on days worked, leaves, and other timekeeping data; release of payslips
• Report Submission - preparing, uploading and emailing of HR-related reports
• General Administrative Support Record Keeping - maintaining and updating of employee records, physical and electronic
• Document Management - preparing ang organizing of all HR-related documents
• Communication - handling internal and external correspondences
• Liaise with Government Organization - coordinating with different government institutions such as Bureau of Fire, Business Permit & Licensing Office and the likes for renewal of permits
• Management of Security Personnel - monitoring security personnel to ensure that they are executing their tasks in accordance to agreement with agency; coordinating with security agency for all security personnel concerns
• General Office Support - Performing other administrative tasks such as answering phone calls, frisking of employees going in and out of the production area, maintaining a tidy workspace, etc.

Requirements:

• Graduate of BS Psychology or related courses
• With 1- 2 years experience in the HR field.
• Related experience gained from a manufacturing company is a plus but not required
• Strong organizational and time management skills
• Above average communication skills
• Attentive to details
• Proficient in Microsoft Office Suite
• Ability to maintain confidentiality
• Good problem-solving skills
• At least basic understanding of HR principles and practices, mandatory benefits and labor laws
• Creative, resourceful and thinks out of the box