HR & Admin Assistant

Job Title: Admin & HR cum Document Controller

Company: AFASCO Contracting LLC – Dubai
Location: UAE
Employment Type: Full-time

Job Summary

We are looking for an organized and responsible Admin & HR cum Document Controller to join our contracting company. The candidate will be responsible for daily administrative activities, HR coordination, employee documentation, and maintaining proper control of company/project documents.

The ideal candidate should have experience in a UAE contracting, construction, aluminium & glass, façade, or engineering company and should be familiar with UAE HR and administrative procedures.

Key Responsibilities

HR Responsibilities

• Maintain and update employee records, personal files, contracts, visas, Emirates IDs, labour cards and other HR documents.
• Coordinate employee onboarding and offboarding procedures.
• Monitor visa, Emirates ID, labour contract, insurance and other document expiry dates.
• Maintain employee attendance, leave and holiday records.
• Prepare and maintain staff-related reports and HR documents.
• Coordinate with PRO/typing centres and relevant authorities when required.
• Support payroll preparation by providing attendance, leave and employee information.
• Assist management with recruitment activities, interview scheduling and joining formalities.
• Maintain confidentiality of employee and company information.

Administration Responsibilities

• Handle day-to-day office administration and coordination.
• Manage incoming and outgoing correspondence, emails and company documents.
• Coordinate with staff, suppliers, clients and subcontractors when required.
• Maintain office records, company documents and administrative files.
• Assist management in preparing letters, notices, reports and other documents.
• Coordinate company accommodation, transportation and other staff-related administrative requirements.
• Maintain proper filing systems for company records.

Document Control Responsibilities

• Receive, register, distribute and maintain project/company documents.
• Maintain proper document filing and tracking systems, both electronic and physical.
• Control document revisions and ensure the latest approved documents are available to the concerned departments.
• Maintain document registers, transmittals and submission records.
• Coordinate with engineering, estimation, procurement, production, site and accounts departments for document requirements.
• Maintain records of drawings, material submittals, method statements, approvals, inspection documents, delivery documents and other project correspondence.
• Follow up on pending documents and approvals.
• Ensure documents are properly named, filed, updated and easily retrievable.
• Maintain document backup and confidentiality.

Requirements

• Minimum 2–4 years of UAE experience in Administration, HR and Document Control.
• Experience in a construction/contracting/engineering company is preferred.
• Good knowledge of MS Office, especially Excel, Word and Outlook.
• Familiarity with document control systems and maintaining document registers.
• Good knowledge of employee documentation and UAE administrative procedures.
• Good English communication and writing skills.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks and work under pressure.
• Must be detail-oriented, responsible and well organized.
• Ability to maintain confidentiality of company and employee information.

Preferred Skills

• Experience with Odoo or other ERP systems is an advantage.
• Experience with construction/contracting project documentation is preferred.
• Knowledge of UAE labour and visa-related procedures will be an advantage.
• Good communication skills with employees, suppliers, clients and project teams.

What We Offer

• Competitive salary based on experience and qualifications.
• Professional working environment.
• Opportunity to grow with a growing contracting company.

Candidates with relevant UAE contracting/construction experience are preferred.

How to Apply:
Please submit your updated CV with your relevant experience and current UAE availability.

Pay: AED1,500.00 - AED2,200.00 per month

License/Certification:

• UAE Driving License (Preferred)

Work Location: In person