HR & Admin Assistant

To assist HR Executives / Manager in daily HR administration

1. Attendance:

• Responsible in handling company’s staffs’ & trainees’ attendance record; daily download from attendance system and submission by weekly.

2. Company's Vehicle:

• Responsible in handling all company’s vehicle matters.
• Liaise with company’s vehicle vendors, update the company’s vehicle accident tracker, etc.
• Assist to liaise with SOCSO, vehicle vendors or insurance company to assist employees in all claims pertaining to accident during work.
• Check summons monthly for all company’s vehicles and submit for payroll processing.

3. Office Upkeep & Maintenance:

• Assist in office upkeep and maintenance of the company (HQ & warehouse).
• Purchase and monitoring company’s stationeries stock.
• Responsible in monitoring company’s cleaners’ activities, ensure that the cleaners sign on the Cleaners Service Record each time job done and ensure that toiletries stock is sufficient.
• Responsible in collection of company’s warehouse utilities bills i.e. TNB, Syabas, etc.

4. Recruitment:

• Assist in new staffs & trainees recruitment process i.e. distribution of Company’s Employment Application Form, photo state IC, driving license, certificates, etc.
• Responsible in new staffs / trainees induction training.
• Assist in new employees’ registration in all government related matters.
• Assist in updating and filing all trainees’ record and all documentation related to internship.
• Liaise with universities / colleges on internship matters when necessary.

5. Monthly Claim:

• Responsible in checking and processing staffs & trainees monthly claims. ·
• Submit all claims to payroll monthly.

6. Others:

• Assist in preparing refreshment for company’s guests and visitors.
• Assist in administrative and clerical task such as mail, courier arrangement, cheque bank-in, etc.
• Organize and maintain proper office filling and records system.
• Handle basic correspondence, documentation and follow-up functions.
• Support overall HR administrative works for office to ensure smooth running of daily operation including attend to staff enquiries.
• Liaise with insurance company on updating staffs’ monthly movement, every first week of the month.
• Assist in filling up all types of EPF, Socso Forms, i.e. staffs’ new registration, Borang 34, etc. Attend to any other duties as and when assigned.
• Attend to any other duties as and when assigned.

Job Requirement:

1. Qualification

• Diploma / Degree in any field.

2. Job Experience

• Fresh grads are encouraged to apply.
• Preferably those who have experience in HR & Admin. function.

3. Skills

• Good Interpersonal skills and ability to communicate with all levels.
• Good Time Management in order to work within schedule.
• Good computer and word processing skills.
• Good Analytical skill.
• Punctual, discipline & independent.

Job Types: Contract, Fresh graduate

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Maternity leave
• Parental leave

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person