HR & Admin Assistant

• Handle incoming phone calls at the reception in a courteous and professional manner & transfer calls to the relevant individuals/ departments.
• Assist in updating and maintaining the company telephone directory to ensure all contact information is accurate, current, and easily accessible.
• Prepare, and issue and manage access card and ID cards for employees. and thumbprint/biometric registration for new employees. Conduct thumbprint/biometric registration for new employees.
• Assist in providing visitors/guests with access card and safety shoes as and when required.
• Handle hotel and flight bookings for employees’ business trips.
• Coordinate business card printing requests and handle business card printing.
• Arrange hotel accommodation and flight bookings for employees’ business travel.
• Coordinate and arrange refreshments for Factory Acceptance Tests (FAT) and company guests in accordance with requests and schedules.
• Release inventory every Wednesday, update the portal accordingly, and continuously monitor stock levels and submit replenishment orders to HR & Admin PIC.
• Release inventory on a weekly basis and update the inventory portal accordingly.
• Continuously monitor stock levels and submit replenishment requests to the HR & Admin Person-in-Charge (PIC).
• Assist in issuing uniforms, safety shoes, and stationery to new employees in accordance with company policies.
• Assist in receiving and verifying administrative items and supplies.
• Prepare credit card claims to be submitted to Accounts & Finance department on a monthly basis.
• Assist in maintaining cleanliness and implementing 5S practices at the Reception area and Sakura meeting room.
• Maintain proper filing systems to ensure information is up-to-date for easy reference & retrieval.
• Assist in planning and organizing staff welfare activities and Company functions such as annual dinner, festive events, department bonding activities and as and when required by the management.

Desired Skills & Traits:

• Diploma in Human Resources / Office Administration. Other fields can be considered too.
• At least 2 years working experience in Administrative/ HR support functions.
• Good with computers.
• Good interpersonal skills.