HR & Admin Assistant

Job Summary

The HR & Admin Assistant is responsible for supporting the day-to-day Human Resources and administrative functions of the company. The role involves maintaining employee records, assisting with payroll and recruitment activities, coordinating employee matters, and ensuring smooth office administration.

Key Responsibilities

1. Human Resources

• Maintain and update employees’ personal records, attendance, leave and other HR documentation.
• Assist in preparing employment contracts, confirmation letters, resignation letters, warning letters, memos and other HR-related documents.
• Assist with recruitment activities, including job postings, screening candidates, arranging interviews and communicating with candidates.
• Coordinate onboarding and offboarding processes for employees.
• Monitor employee attendance, leave, overtime and medical leave records.
• Assist in preparing monthly payroll and ensure payroll information is accurate and complete.
• Assist with statutory contributions and submissions, including EPF/KWSP, SOCSO/PERKESO, EIS and PCB.
• Handle employee enquiries and provide support on HR-related matters.
• Assist in maintaining compliance with company policies and relevant employment regulations.

2. Administration

• Handle daily administrative duties and general office coordination.
• Prepare letters, notices, memos, reports and other administrative documents.
• Maintain proper filing and documentation of company and employee records.
• Manage office supplies and monitor inventory.
• Coordinate office maintenance, repairs and service arrangements when required.
• Assist in arranging meetings, company activities and employee events.
• Handle incoming calls, emails and correspondence when required.
• Liaise with government departments, vendors, agencies and other external parties as necessary.

3. General Duties

• Provide administrative support to management and other departments.
• Ensure all HR and administrative records are properly maintained and confidential.
• Assist with company projects and other tasks assigned by the HR Manager / Management.
• Perform any other duties reasonably assigned from time to time.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.
• Preferably 1–2 years of experience in HR and administrative functions.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Good knowledge of Microsoft Office (Word, Excel and Outlook).
• Familiarity with payroll and statutory contributions such as EPF, SOCSO, EIS and PCB is an advantage.
• Good communication and interpersonal skills.
• Good organisational and time-management skills.
• Able to work independently and as part of a team.
• Responsible, detail-oriented, proactive and able to maintain confidentiality.
• Good command of English and Bahasa Malaysia. Knowledge of Mandarin/Chinese is an added advantage.

Working Hours

Monday – Friday: 8.30am-5.30pm

Saturday & Sunday : Rest Day

Pay: RM2,200.00 - RM2,600.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person