HR & Admin Assistant

Job Summary

HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll, account and administrative functions to ensure smooth operations across various activities. This role demands strong coordinate skill and a meticulous work approach.

Responsibilities

Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance

Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency

Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers

Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments

Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements

Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration

Maintain and update employee records in accordance with labour laws to ensure legal compliance

Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing

Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines

Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction

Prepare payment voucher, perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives

Handle sensitive information with confidentiality and uphold professional ethics in all HR activities

Preferred competencies and qualifications

GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background

Preferably 1 years of payroll or accounts experience; fresh graduates with HR and accounts interest are encouraged to apply

Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous

Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting

Demonstrate meticulous organization skills and the ability to work independently to meet deadlines

Exhibit positive teamwork, effective communication skills, and a strong willingness to learn

Maintain a conscientious attitude with a strong sense of responsibility and professional ethics