HR and Admin Assistant

• Manage the end-to-end process for employee visa applications, cancellations, and renewals in compliance with UAE immigration laws.

• Coordinate directly with employees to secure necessary signatures and documentation for Ministry of MOHRE applications and labor contracts.

• Process and track Emirates ID applications and mandatory occupational health screenings.

• Record the expiry of site security passes.

• Maintain and securely organize comprehensive employee personnel files, ensuring all personal documents, contracts, and legal IDs are up-to-date and easily retrievable.

• Maintain strict confidentiality of all HR records and employee data, ensuring sensitive details are securely stored and never shared with unauthorized colleagues or third parties.

• Monitor document expiry dates proactively (Passports, Visas, E-IDs, Security Passes, etc).

• Facilitate the smooth onboarding of new hires by ensuring all legal and internal documentation is completed upon arrival.

• Liaise daily with Camp Bosses and site supervisors to accurately record and consolidate employee attendance and timesheets for payroll processing.

• Administer the employee leave cycle: record vacation requests, process leave settlements, track departure/arrival dates, and ensure adequate site coverage.

• Reconcile leave balances and update the HR system/trackers accordingly.

Desired Candidate Profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Minimum of 3–5 years of proven experience in HR Administration or as an internal PRO in the UAE (experience managing blue-collar/site workers is highly preferred).

• Demonstrated hands-on experience using MOHRE, ICP, and other relevant UAE government portals.

• Strong understanding of the current UAE Labor Law and immigration procedures.

• Knowledge in Microsoft Office

• Excellent verbal and written communication skills in English. Proficiency in Hindi, or Urdu is a significant advantage for communicating effectively with site workers and camp management.

• Exceptional time management skills with the ability to handle multiple deadlines, high volume paperwork, and confidential information with discretion.

• A proactive problem-solver with a high degree of empathy, patience, and cross-cultural competence.