HR and Admin Assistant

Engineering Services & Contracting Company | Expanding Operations

We are seeking an HR & Admin Assistant to support our growing team and day‑to‑day HR operations. This position is essential in maintaining compliance, employee engagement, and smooth administrative processes.

Duties and Responsibilities

• Recruitment and Selection. Assist in job postings, resume screening, interview coordination, and applicant communication. Maintain recruitment trackers and applicant databases, and prepare job offers and employment contracts for approval.
• Employee Onboarding and Documentation. Process pre-employment requirements, maintain employee 201 files, and coordinate orientation and onboarding. Monitor employment contracts and required documents, support project personnel deployment, and ensure the confidentiality of employee records.
• Attendance, Leave, and Payroll Coordination. Monitor attendance, absences, overtime, and leave applications. Verify timesheets and attendance records for payroll processing, coordinate payroll adjustments with Accounting or Finance, and maintain related HR reports.
• Government Benefits and Labor Compliance. Assist in processing and monitoring employee registrations, contributions, and records with SSS, PhilHealth, Pag-IBIG Fund, and other applicable agencies. Maintain statutory documentation and support compliance with labor laws and company policies.
• Employee Relations and Performance Management. Address routine employee inquiries, document employee concerns and disciplinary matters, and prepare notices and communications for approval. Monitor probationary evaluations and performance appraisals, and assist in employee engagement activities.
• Project Manpower and Personnel Monitoring. Maintain project employee records and monitor manpower requirements, employment periods, contract renewals, and site deployment documents. Coordinate with project managers on staffing needs and assist in manpower reporting, employee clearance, and separation documentation.
• HR Administration and Reporting. Maintain organized physical and electronic HR records, prepare recruitment, manpower, attendance, and other HR reports, and monitor document expirations and renewals. Assist in improving HR forms, trackers, and procedures, and perform other related duties as assigned.

Skills and Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or any related field
• Experience in payroll, HR administration, and compliance preferred
• Organized, detail‑oriented, trustworthy, and people‑oriented
• Strong communication and interpersonal skills
• Proficient in MS Office applications (Word, Excel, PowerPoint, Canva) and QuickBooks software.

Benefits:

• Additional leave
• Company events
• Promotion to permanent employee

Work Location: In person