HR & ADMIN ASSISTANT

1. HR OPERATIONS & COMPLIANCE

• Monitor and check daily attendance records (clock in/out, leave, late, early, absenteeism).
• Check and verify overtime (OT) forms and leave forms to ensure compliance with company policies and labor regulations.
• Process and update employee leave records in the system for accurate tracking.
• Finalize attendance, OT and leave records after completing all checks before payroll processing.
• Prepare and email monthly attendance reports to HOD.
• Manage employee claims, including receiving, verifying and processing claims for approval and ensure timely submission to Finance.

2. TRAINING & HRD CORP (HRDC) MANAGEMENT

• Manage employee training programs, including registration of participants and coordination of training logistics.
• Maintain training records and ensure compliance with company and regulatory training requirements.
• Develop and update the employee skill matrix to track competencies, identify training needs and support career development.
• Assist in HRD Corp (HRDC) applications, including grant requests, training approvals and claim submissions via the eTris system, ensuring compliance with HRDC requirements.

3. GENERAL ADMINISTRATIVE & HR SUPPORT

• Maintain and organize proper filing and documentation.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts).
• Prepare medical reports for deductions from employee salaries, update and monitor monthly limits accordingly.
• Assist in handling employee performance appraisal documents and records.
• Monitor office supply needs and notify the purchaser to ensure the availability of necessary materials and equipment.
• Screen and handle incoming calls and emails, responding to inquiries when appropriate.

4. AD-HOC TASK

• Perform additional tasks as assigned by Management.
• Assist in urgent matters related to HR operations.

5. REQUIREMENTS

• Diploma in Human Resources, Business Administration or a related field.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication, interpersonal and presentation skills.
• Proficient in MS Office (Excel & Word) and computer-literate.
• Able to work independently and under pressure to meet tight deadlines in a fast-paced environment.

Job Types: Full-time, Fresh graduate

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person