HR & Admin Assistant (Construction Project)

About the role

We are looking for a responsible, organised and proactive HR & Admin Assistant to support our construction project team at Kedah Rubber City, near Kuala Nerang, Kedah. The successful candidate will support both HR administration and daily project administration, including employee attendance and personnel records, accommodation and transportation arrangements, meeting minutes, project documentation, filing and general site office administration.

Key responsibilities

• Provide daily HR, administrative and coordination support to the project and site team.
• Maintain employee attendance, working hours, leave and other relevant personnel records.
• Coordinate employee accommodation and hostel arrangements and handle related administrative matters.
• Arrange and coordinate employee transportation between accommodation, project site and other required locations.
• Assist with employee onboarding, personnel documentation and general HR administrative matters.
• Attend project and internal meetings, prepare meeting minutes and follow up on action items when required.
• Manage and organise project documents, correspondence, personnel records and filing.
• Assist in preparing letters, reports, notices, meeting materials and other administrative documents.
• Handle data entry and ensure HR, project and administrative records are accurate and properly maintained.
• Coordinate with project staff, employees, suppliers, subcontractors, accommodation providers, transportation providers and other external parties.

About you

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Office Management or related disciplines.
• Proficient in Microsoft Word, Excel and basic office applications.
• Organised, detail-oriented, responsible and able to handle multiple tasks.
• Good communication and coordination skills.
• Good command of Bahasa Malaysia and English.
• Mandarin proficiency required. Candidates must be able to read, listen, speak and write in Mandarin Chinese.
• Willing to work at Kedah Rubber City, Kedah (near Kuala Nerang).
• 1–2 years of HR or administrative experience is an added advantage.
• Experience in construction, engineering, project administration, HR administration or site administration is an advantage.

About us

We are a construction and engineering project team based at Kedah Rubber City, near Kuala Nerang, Kedah.