HR & Admin Assistant / Executive

About the role

This role involves supporting human resources and administrative functions within an office environment, including recruitment facilitation, employee documentation management, and operational oversight.

Key responsibilities

• Assist in recruitment activities, including job postings and candidate screening

• Maintain employee personal files, HR records, attendance, leave records and overtime hours

• Manage worker's attendance, overtime records and other HR related matters

• Assist in processing by gathering attendance, overtime, and benefit information

• Manage employee confirmation, contract renewals, resignation procedures and other HR related documents

• Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations

• Support employee training and maintain training records

• Handle office administration, stationery, office supplies and daily operations within the office environment

• Manage the procurement of office supplies and inventory oversight

• Facilitate office maintenance, utility services, and cleanliness

• Assist management team with administrative tasks and coordination

• Ensure proper filing and confidentiality of company and employee information

• Undertake other ad-hoc duties

About you

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field
• At least 2–3 years of working experience in HR and administrative functions
• Good command of Chinese, English and Bahasa Malaysia, both written and spoken
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook
• Strong attention to detail and ability to maintain accurate records
• Able to multitask, work independently and meet deadlines
• Responsible, proactive and willing to learn