HR & Admin Assistant / Executive (Payroll)

We are looking for a hands-on and independent HR (Payroll) & Admin Assistant to support payroll, HR operations and daily administration.

The ideal candidate is resourceful, organised and able to work independently with minimal guidance.

Candidates who are immediately available or able to start at short notice are preferred.

Key Responsibilities

• Prepare monthly payroll, commission, incentives and salary calculations
• Handle CPF, SDL, FWL, claims and payroll adjustments
• Maintain attendance, leave and payroll records
• Support recruitment, interview coordination and hiring
• Prepare employment documents and manage onboarding
• Handle Work Pass applications, renewals, issuance and cancellations
• Maintain employee files, contracts and HR records
• Support IR21, IR8A and other MOM/IRAS-related administration
• Handle onboarding resignations, offboarding and exit clearance
• Coordinate final salary and clearance documentation
• Handle company payments, invoices, receipts and supporting records
• Liaise with external accountant/bookkeeper on payroll and accounts matters
• Follow up independently on outstanding HR and administrative matters

Requirements

• Preferably 2–4 years of HR, payroll or administrative experience
• Experience in beauty, wellness, retail, F&B or other service industries preferred
• Comfortable handling payroll with commission/incentive calculations
• Experience with recruitment and Work Pass matters is an advantage
• Able to work independently with minimal supervision
• Proficient in Microsoft Excel
• Familiar with Info-Tech HR / Payroll system
• Accurate and comfortable handling payroll, commissions and employee records
• Proactive in following up and closing tasks without repeated reminders
• Strong attention to detail and comfortable handling multiple priorities
• Able to communicate in English and Mandarin for daily operational requirements
• Immediate or short-notice candidates preferred