HR & Admin Assistant Manager

Key Responsibilities

• Factory HR & Employee Relations – Oversee day-to-day HR activities at the factory and serve as a key HR contact for employees, supervisors and Department Heads.
• Employee Relations & Disciplinary Matters – Assist in handling employee misconduct, absenteeism, grievances, investigations, warning/show-cause letters and disciplinary cases.
• Recruitment & Manpower Administration – Coordinate recruitment, onboarding and manpower requirements for local and foreign factory workers.
• Foreign Worker Management – Manage foreign worker documentation, permits, quota applications, renewals, records and related government/agency matters.
• Factory Hostel Management – Oversee worker accommodation, occupancy, inspections, maintenance, tenancy matters, utilities and related administration.
• Security & Company Vehicle Administration – Monitor security manpower, attendance and service performance, as well as company vehicle usage, maintenance, documentation and related incidents.
• Attendance, Leave & Overtime Support – Provide backup support for factory attendance, leave and overtime verification and payroll-related information.
• Outsourced Workers & Factory Meals – Coordinate worker headcount, meal arrangements and verification of outsourced manpower and meal vendor invoices.
• Job Descriptions & Organisation Structure – Maintain factory Job Descriptions, Organisation Charts, reporting structures and manpower records.
• Factory Administration & Expenses – Monitor factory utilities, services, bills, vendors and administrative expenses.
• Licences & Compliance – Assist in maintaining factory licences, permits, certificates and records, and coordinate with government authorities during inspections or audits.
• Employee Welfare & Communication – Support employee welfare activities, HR communications, briefings, onboarding and offboarding.
• HR Records & Reporting – Maintain accurate and confidential HR/administrative records and prepare manpower, HR and management reports.
• Team Support & Ad Hoc Duties – Work closely with the Factory HR & Admin Executive and Head Office HR team, provide backup support and assist the HR & Admin Manager and Management on special projects and other assigned matters.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration or related field.
• 5–8 years of relevant HR & Administration experience, preferably in a manufacturing/factory environment.
• Good knowledge of employee relations, disciplinary procedures, recruitment and foreign worker administration.
• Experience in managing factory workers, hostel, security, company vehicles and general factory administration will be an advantage.
• Familiar with Malaysian employment requirements and HR practices.
• Good communication, interpersonal, organisational and problem-solving skills.
• Able to work independently, handle confidential matters and deal effectively with employees at different levels.
• Proficient in Microsoft Office and HR/attendance systems.
• Willing to be based at the factory in Pulau Indah, Klang.
• Willing to work 5.5 days per week