HR & Admin Associate

Key Responsibilities:

• Maintain accurate employee records, documentation, and HRIS systems
• Manage attendance, leave tracking, and payroll coordination
• Oversee onboarding documentation and employee lifecycle processes
• Ensure compliance with labour laws, policies, and internal audits
• Handle employee queries, grievances, and disciplinary coordination
• Support performance appraisal cycles and HR reporting (MIS)
• Plan and execute employee engagement initiatives (events, activities, surveys)
• Drive employee satisfaction and retention programs
• Conduct feedback sessions and engagement surveys
• Support internal communication initiatives (announcements, newsletters)
• Promote a positive workplace culture and employer branding
• Identify training needs in coordination with stakeholders
• Plan and coordinate training programs (internal/external)
• Track employee training calendars and learning progress
• Maintain training records and certification data
• Evaluate training effectiveness and impact (feedback, performance improvement)
• Oversee office facilities, maintenance, housekeeping, and utilities
• Manage vendor onboarding, contracts, and service delivery
• Handle asset management (allocation, tracking, and recovery)
• Ensure availability of office supplies and infrastructure
• Manage travel bookings and reimbursement processes
• Ensure workplace safety, security, and compliance standards
• Prepare and manage budgets for HR, Admin, Engagement, and L&D activities
• Track monthly expenses vs budget allocations
• Optimize costs across vendors, events, training, and office operations
• Maintain expense reports and cost analysis dashboards
• Coordinate with Finance for approvals, invoicing, and payments
• Ensure financial discipline and adherence to budget limits
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to handle confidential information
• Analytical mindset with cost-management focus
• Problem-solving and decision-making skills
• Strong coordination with multiple stakeholders