HR and Admin Associate

Job Objective

Responsible for providing administrative and human resources support in a warehouse environment. The role involves assisting with recruitment, employee records management, attendance monitoring, payroll coordination, compliance, and day-to-day administrative functions to ensure smooth warehouse operations and workforce management. Ensures that the office environment is safe, efficient, and well-maintained. This role involves coordinating maintenance services, managing office supplies, ensuring health and safety compliance, and supporting the overall functioning of the facility. The role combines traditional administrative duties with facilities management responsibilities, ensuring smooth operations across both areas.

Duties and Responsibilities

Human Resources Support

·        Assist in recruitment activities including scheduling interviews, onboarding, and orientation of warehouse personnel.

·        Maintain and update employee records, 201 files and other HR related documents.

·        Monitor attendance, timekeeping, overtime, and leave applications of warehouse employees.

·        Assist in implementing company policies, procedures, and disciplinary actions.

·        Support employee engagement activities, training, and wellness programs.

·        Handle employee inquiries regarding HR policies, benefits, and administrative concerns.

·        Ensure compliance with labor laws, health and safety regulations, and company policies.

Administrative Support

·        Assist in monitoring employee compliance with health, safety, and warehouse operational standards.

·        Prepare reports, minutes of the meeting, and other HR and Administrative documents.

·        Monitor office and warehouse administrative supplies and process requisitions when needed.

·        Assist in organizing meetings, trainings, and company activities.

·        Support audits, inspections, and compliance documentation.

·        Ensure the warehouse sites meets safety standards by scheduling regular inspections.

·        Coordinate maintenance of office equipment and facilities as needed.

·        Ensure compliance with health and safety regulations, including maintaining first aid kits, emergency supplies, and signage.

·        Conduct routine health and safety inspections and report any issues to the manager or relevant department.

·        Maintain office supply inventories, ensuring that essential items are well-stocked

·        Perform other administrative and operational tasks assigned by management.